How do you insert a page break after a text box

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Betty Sutton - 09 Jun 2004 13:58 GMT

One of my co-workers has created a Word document for an
employee evaluation. Instead of using a table for each
of the areas evalulated and the responses, she inserted
text boxes and lined them up so it looks like a table.
Now she's at the end of the first page of the evaluation
and wants to add another page, but the cursor inserts the
page between her title of the evaluation page and the
first text box, placing the text boxes all on a second
page. I've tried to insert a page break after the last
tex box at the bottom of her first page, but the same
thing happens to me as it does to her. Can a page break
be put after the last text box or should she create this
document in a table? I also cannot get the "Break Text
Link" box to not be greyed out, so apparently, the break
text link does not work here.

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Charles Kenyon - 09 Jun 2004 14:38 GMT

This is going to be a mess. I would recommend restarting the project using a
table. Long term, you'll spend a lot less time setting this up properly to
start.

If you want to continue to make a bad situation worse, use Ctrl-End to go to
the end of your document and insert a page break. (Manual page breaks also
contribute to said mess.)

You may also want to look into what Word calls an "online form." Check this
in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm especially Dian
Chapman's series of articles.

Hope this helps,

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Charles Kenyon

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Intermediate User's Guide to Microsoft Word (supplemented version of
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See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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> One of my co-workers has created a Word document for an
> employee evaluation. Instead of using a table for each
[quoted text clipped - 11 lines]
> Link" box to not be greyed out, so apparently, the break
> text link does not work here.

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Suzanne S. Barnhill - 09 Jun 2004 15:00 GMT

If the only paragraph she has in the document is the page title, then all
the text boxes are anchored to this paragraph. In order to insert a page
break, you must add another (empty) text paragraph below the title (by
pressing Enter at the end of it). After pressing Enter, immediately press
Ctrl+Enter to insert the page break.

This is just a stopgap, though; a table would be a much more sensible and
stable way to lay out the page. Users who come from page layout programs
tend to use text boxes far more than necessary in Word. I create many very
complex layouts for books and rarely need to resort to text boxes, which
should be used only when it is necessary to wrap text around text,
superimpose text on text or a graphic, or place text outside the margins.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

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garfield-n-odie - 09 Jun 2004 15:05 GMT

Hi, Betty.

The text boxes are anchored to the second paragraph on page 1, and the
anchors need to be moved to the first paragraph on page 1 if you want to
be able to insert a page break after the text boxes. To see the object
anchors, click on Tools | Options | View | check the "Object anchors" box.

Now when you click on a text box, you'll see an anchor symbol in the
left margin. Drag the anchor up to the first paragraph. If the text
boxes are grouped together, then you'll only have to move one anchor.
If not, then you'll have to move the anchor for each text box
individually. If you decide to group the text boxes before moving the
anchor, don't ungroup them or else the text boxes might move to
unexpected locations.

Once you get all the anchors dragged to the first paragraph, you can put
your cursor on the second paragraph and insert a page break.

Hope this helps.

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