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MS Office Forum / Word / Page Layout / June 2004Reviewers copy
Hi. I hope someone can help. I send out a newsletter done with Word, using an Office template, then use a mail merge. It has worked fine for a year now. However, on my most recent newsletter, some people got a nice clean copy, while others got a reviewers copy, all marked up and otherwise a mess. Any suiggestions? It sounds as if you had been tracking changes and had not accepted them. Recipients who have the option to "Make hidden markup visible when opening or saving" enabled (Tools | Options | Security) will see your markup. Note that when you are tracking changes, it does not suffice to turn Track Changes. This merely hides the markup; to remove it, you must accept the changes. -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi. I hope someone can help. I send out a newsletter done with Word, using an Office template, then use a mail merge. It has worked fine for a year now. However, on my most recent newsletter, some people got a nice clean copy, while others got a reviewers copy, all marked up and otherwise a mess. Any suiggestions? Thanks for your response. Forgive me, but how do I accept the changes? > It sounds as if you had been tracking changes and had not accepted them. > Recipients who have the option to "Make hidden markup visible when opening [quoted text clipped - 17 lines] > copy, while others got a reviewers copy, all marked up and otherwise a mess. > Any suiggestions? Thank you very much!! It worked. > Thanks for your response. Forgive me, but how do I accept the changes? > [quoted text clipped - 19 lines] > > copy, while others got a reviewers copy, all marked up and otherwise a mess. > > Any suiggestions? Thanks for the response. Forgive me, but how do I accept the changes? David. > It sounds as if you had been tracking changes and had not accepted them. > Recipients who have the option to "Make hidden markup visible when opening [quoted text clipped - 17 lines] > copy, while others got a reviewers copy, all marked up and otherwise a mess. > Any suiggestions? Thanks. How do I accept the changes? David. > It sounds as if you had been tracking changes and had not accepted them. > Recipients who have the option to "Make hidden markup visible when opening [quoted text clipped - 17 lines] > copy, while others got a reviewers copy, all marked up and otherwise a mess. > Any suiggestions? You don't say what version of Word you have, but in any case I can speak only to Word 2002/2003. In those versions, display the Reviewing toolbar, click the arrow beside the Accept Change button, and choose "Accept All Changes in Document." -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks. How do I accept the changes? > David. [quoted text clipped - 20 lines] > > copy, while others got a reviewers copy, all marked up and otherwise a mess. > > Any suiggestions? |
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