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MS Office Forum / Word / Page Layout / June 2004Footnotes in tables
When I put a footnote in a table that has repeating headers, the footnote inserts a section break and screws up the table. Is this a bug in Word? I wouldn't even bother trying to put footnotes into a table unless and until I was completely finished my document. Like a table of contents that you want to have be different than the one generated electronically, your formatting will get wiped out when the fields update. Wait until you're done your document, or manually create your footnotes. <-*-><-*-><-*-><-*-><-*-><-*-><-*-><-*-> Hope this helps! Anne Troy (better known as Dreamboat) Web: www.VBAExpress.com <-*-><-*-><-*-><-*-><-*-><-*-><-*-><-*-> > When I put a footnote in a table that has repeating > headers, the footnote inserts a section break and screws > up the table. Is this a bug in Word? All I can think of is that the table is wrapped, which could cause odd behavior as far as footnote placement is concerned. But if the table is wrapped, it won't flow to the next page, either, which I assume is what you want (since you mentioned the repeating headings). You didn't mention that as being part of the problem, though. Anyway, you can do the following to ensure that the table isn't wrapped: On the Table menu, click Table Properties. In the dialog box, make sure "None" is selected under "Text wrapping", and click OK. Does this make a difference?  SignatureStefan Blom > When I put a footnote in a table that has repeating > headers, the footnote inserts a section break and screws > up the table. Is this a bug in Word? I haven't actually tested this (I'm not familiar with any footnote problems that arise in tables, though something similar happens in newspaper-style columns), but I would agree with Stefan's assessment. The reason I don't have any knowledge about or experience with this problem is that I don't ever use Word's Footnote feature for table footnotes. Because such footnotes properly belong at the bottom of the table rather than at the bottom of a page (and usually use distinctive reference marks), I usually create them manually and put them either just below the table or (more often) in the (merged) bottom row of the table. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > All I can think of is that the table is wrapped, which could cause odd > behavior as far as footnote placement is concerned. But if the table [quoted text clipped - 14 lines] > > headers, the footnote inserts a section break and screws > > up the table. Is this a bug in Word? I'm not familiar with a footnote problem that causes a page break or a section break in a table either. The problem I was referring to is the fact that in a wrapped table, if footnote placement is set to "Beneath text" rather than "Bottom of page", you might end up with the footnote text appearing behind the table (at least this is the case in Word 2000). For example: ___________ | |Text "following" the wrapped table is here. Note: Adding | |more text [quoted text clipped - 9 lines] | wrapped | |__________| Of course manual insertion of footnotes would be the easiest in a table, but how do you handle that in a table that spans multiple pages, and that has no "natural" last row whose cells you can merge and whose borders you can hide? If you use the very last row (which seems "natural" enough) of the table it might get tricky to keep track of the numbering, at least for large tables with many footnotes. And if you do it on a page-by-page basis, you risk that what was once the last row of page 1 moves to page 2. SignatureStefan Blom > I haven't actually tested this (I'm not familiar with any footnote problems > that arise in tables, though something similar happens in newspaper-style [quoted text clipped - 33 lines] > > > headers, the footnote inserts a section break and screws > > > up the table. Is this a bug in Word? I put all the footnotes at the end of the table. Yes, it would be preferable to put them at the bottom of the relevant page, but since this is, as you point out, difficult-to-impossible to do, I just take the line of least resistance and haven't had any complaints from clients. OTOH, I rarely create a table longer than two pages, and most are confined to one. And the number of footnotes rarely exceeds three, either. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I'm not familiar with a footnote problem that causes a page break or a > section break in a table either. The problem I was referring to [quoted text clipped - 80 lines] > > > > headers, the footnote inserts a section break and screws > > > > up the table. Is this a bug in Word? Thank you for your comments. SignatureStefan Blom > I put all the footnotes at the end of the table. Yes, it would be preferable > to put them at the bottom of the relevant page, but since this is, as you [quoted text clipped - 96 lines] > > > > > headers, the footnote inserts a section break and screws > > > > > up the table. Is this a bug in Word? |
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