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MS Office Forum / Word / Page Layout / June 2004How to set default margins for all new users who log in?
I have a common access Windows 2000 Pro computer running Word 2000. I need all users (new and returning) to have default margins of 1" and to have the default font be Courier. Rather than having each user set their own defaults, can I set Word up so that when the user logs in and a user profile is created, once they open Word, the margins and font is already set? Thanks. Keith Hi =?Utf-8?B?S2VpdGg=?=, > I have a common access Windows 2000 Pro computer running Word 2000. I need all users (new and returning) to have default margins of 1" and to have the default font be Courier. Rather than having each user set their own defaults, can I set Word up so that when the user logs in and a user profile is created, once they open Word, the margins and font is already set? you should be able to use a "batch" to copy a pre-formatted Normal.dot template to each user's Templates folder. Note, however, that this would lose any customizations they may have made up until now. So it might be a good idea to - rename the current Normal.dot - move it to the users' Startup folder - then copy over your version of Normal.dot Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Thanks for the response. However, when a new user logs into the computer and Windows 2000 creates a new profile, Microsoft Word 2000 still "initializes" itself for the user. I've tried placing the normal.dot file in the "all users" and "default user" profile directory's .\application data\Microsoft\Word\Template and the startup folder. But the first launch of MS Word overwrites these directories while initializing itself. Keiht > Hi =?Utf-8?B?S2VpdGg=?=, > [quoted text clipped - 18 lines] > This reply is posted in the Newsgroup; please post any follow question or reply in the > newsgroup and not by e-mail :-) You should not be messing with the default normal.dot template. That is a user file and Word only works well when it is used in that manner. If you want company standards use *document* templates and make them globally available via the Workgroup template facility. Then insist your users use the document templates for company documents.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Thanks for the response. However, when a new user logs into the > computer and Windows 2000 creates a new profile, Microsoft Word 2000 [quoted text clipped - 35 lines] >> question or reply in the >> newsgroup and not by e-mail :-) Hi =?Utf-8?B?S2VpdGg=?=, > However, when a new user logs into the computer and Windows 2000 creates a new profile, Microsoft Word 2000 still "initializes" itself for the user. I've tried placing the normal.dot file in the "all users" and "default user" profile directory's .\application data\Microsoft\Word\Template and the startup folder. But the first launch of MS Word overwrites these directories while initializing itself. Unlike Graham, I think it's perfectly legitimate for you to provide your own version of Normal.dot as a company standard "for getting started", with the margin settings you prefer. Unfortunately, I'm not a set up expert :-) But someone in the word.setup.networking or office.setup newsgroup ought to be able to help you. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) There are two main problems with providing a 'standard' normal.dot file. 1. It becomes tempting to share normal.dot which stifles user creativity and in a worst case scenario its corruption can stop the whole workforce. 2. Replacing it on log-in loses users' personalisations which reduces productivity and annoys the hell out of experienced users for no good reason. Any standards required can be provided in the document templates required for company documents. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Cindy M -WordMVP- wrote: > Hi =?Utf-8?B?S2VpdGg=?=, > [quoted text clipped - 22 lines] > This reply is posted in the Newsgroup; please post any follow > question or reply in the newsgroup and not by e-mail :-) Understood regarding mucking around with the normal.dot file. In this situation, the workstation in question is used for a specialized application only. Various people must use this computer to run the app. Not a problem except that the app uses MS Word to generate reports and unless the margins are set a certain way, attempting to print it hangs the server's print spooler! I'd rather not go along the route of trying to persuade the vendor to modify the app. Trying various print drivers and printers did not help. Keith > There are two main problems with providing a 'standard' normal.dot file. > [quoted text clipped - 33 lines] > > This reply is posted in the Newsgroup; please post any follow > > question or reply in the newsgroup and not by e-mail :-) Understood - in those circumstances you need to ensure that all users on this work station use the same Word version and the same copy of normal.dot. This then becomes a networking issue. I would have thought also that if a vendor supplies an app. usually at great cost, that the user should not have to jump through hoops to make it work as intended. This sounds like poor programming to me :( Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Understood regarding mucking around with the normal.dot file. In this > situation, the workstation in question is used for a specialized [quoted text clipped - 57 lines] >>> This reply is posted in the Newsgroup; please post any follow >>> question or reply in the newsgroup and not by e-mail :-) Hi Graham, > There are two main problems with providing a 'standard' normal.dot file. > > 1. It becomes tempting to share normal.dot which stifles user creativity and > in a worst case scenario its corruption can stop the whole workforce. If anyone ever comes along and says they want to 1. lock down Normal.dot and 2. force users to share it (happens often enough in the German NGs, BTW), then I agree with you totally. > 2. Replacing it on log-in loses users' personalisations which reduces > productivity and annoys the hell out of experienced users for no good > reason. Well, yes-and-no. Whichever way the decision goes, the users need to be trained. There's the problem with NOrmal.dot that it tends to "go bad" and need replacing every once in a while, and under those circumstances one could lose everything, too. But if the users are trained to place their personalizations in a global template, this gets around that problem, as well. Then the only obstacle would be personalized AutoText entries. In any case, I understood the original question to mean that they just wanted certain margins. And in this case, the "customized" Normal.dot would only have to be copied over once. OTOH, if Keith had mentioned originally that it was just for one particular application, I'd have suggested creating a template specific for that purpose :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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