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MS Office Forum / Word / Page Layout / June 2004Need to "find" an entire word and "replace" only part of it
Greetings, This is easy for me to communicate wrong so I will try to be careful in my description. I have many documents that have a brand-name within it that needs to be formatted with half of the word in an Arial font and half of the word needs to be "Times Roman, Italicized". The first letter of the word needs to be uppercase. This is constantly done wrong in documents (because it is a pain) so documents are violating branding standards. I would like to use Word to find all instances of the brand-name (regardless of the formatting and replace them with properly formatted text. I can find how to format an entire word with a formatted text. I cannot find how to do a combination of fonts within a word nor can I figure-out how to make the first letter upper-case. If I can figure this out I can make a macro and place a button on the toolbar. It would be so cool. ~vic It's possible to do this in two search-and-replace operations. It would be easier to explain if I knew what the actual brandname was. I'm going to assume that: 1. "Brandname" (all one word) is not a common word. 2. The "Brand" and "name" parts of "Brandname" are common words. 3. You want "Brand" to be Arial. 4. You want "name" to be Times New Roman italic. Click on Find | Replace. In the "Find what" box, type "brandname" (without quotes). In the "Replace with" box, type "XXXXBrandname" (without quotes). Click on the Format button in the Find and Replace dialog box. Click on Font | Font: Times New Roman | Font style: Italic. Check the "Match case" box. Click on Replace All. In the "Find what" box, type "XXXXBrand" (without quotes). In the "Replace with" box, type "Brand" (without quotes). Click on the Format button in the Find and Replace dialog box. Click on Font | Font: Arial | Font style: Regular. The "Match case" box should still be checked. Click on Replace All. Finished! In this example, the XXXX is needed to turn the common word Brand into a unique word XXXXBrand. The XXXX can be any string of a few characters that do not appear elsewhere in the document. To avoid this problem in new documents, you can add a formatted-text Autocorrect entry to your normal.dot template so that every time someone types brandname or Brandname, Word will automatically change it to Brandname with Brand in Arial and name in TNR italic. > Greetings, > This is easy for me to communicate wrong so I will try to be careful [quoted text clipped - 18 lines] > > ~vic You might want to check with your legal people on this one. I've seen lengthy legal opinions arguing that you *weaken* your brand ownership by requiring specific formatting when the brand name is used as text. The lawyers insisted that the branding standards should make a distinction between the brand name used as a brand and the name used as a word. (I'm not saying that this opinion is necessarily correct, only that I've seen it argued more than once by major law firms.) > Greetings, > This is easy for me to communicate wrong so I will try to be careful [quoted text clipped - 18 lines] > > ~vic I think I might adopt a different approach. Type the name and format it as required. Copy the formatted text to the clipboard. Search for the name replace with the clipboard content (^c).  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Greetings, > This is easy for me to communicate wrong so I will try to be careful [quoted text clipped - 18 lines] > > ~vic Smart guy. :-) SignatureGreg Maxey A peer in "peer to peer" support Rockledge, FL To e-mail, edit out the "w...spam" in gmaxey@whamspammvps.org > I think I might adopt a different approach. > Type the name and format it as required. [quoted text clipped - 25 lines] >> >> ~vic Thanks all. I have tried the simpler approach that Greg provided as well as the "dual pass" approach from Garfiled-n-odie. Here is my status: When trying Greg's approach, I typed the entry on the top of the page and cut it to the clipboard, the did a "find>highlight all in document" then am pasting to relace all selected text. the wrong font size unfortunatly pastes throughout the document. (understanding I would like to make a macro with this) I was successful with the two pass approach from Garfiled-n-Odie but am having issues getting the macro to replicate my manual steps. This however is successfully adjusting the font size to the target. Sincere thanks for the help you all have been. This seems like a no-big-deal thing but is a constant burden. --- ~Vic > Smart guy. :-) > [quoted text clipped - 27 lines] > >> > >> ~vic Thanks all. I have tried the simpler approach that Greg provided as well as the "dual pass" approach from Garfiled-n-odie. Here is my status: When trying Greg's approach, I typed the entry on the top of the page and cut it to the clipboard, the did a "find>highlight all in document" then am pasting to relace all selected text. the wrong font size unfortunatly pastes throughout the document. (understanding I would like to make a macro with this) I was successful with the two pass approach from Garfiled-n-Odie but am having issues getting the macro to replicate my manual steps. This however is successfully adjusting the font size to the target. Sincere thanks for the help you all have been. This seems like a no-big-deal thing but is a constant burden. --- ~Vic > Smart guy. :-) > [quoted text clipped - 27 lines] > >> > >> ~vic Thanks all. I have tried the simpler approach that Greg provided as well as the "dual pass" approach from Garfiled-n-odie. Here is my status: When trying Greg's approach, I typed the entry on the top of the page and cut it to the clipboard, the did a "find>highlight all in document" then am pasting to relace all selected text. the wrong font size unfortunatly pastes throughout the document. (understanding I would like to make a macro with this) I was successful with the two pass approach from Garfiled-n-Odie but am having issues getting the macro to replicate my manual steps. This however is successfully adjusting the font size to the target. Sincere thanks for the help you all have been. This seems like a no-big-deal thing but is a constant burden. --- ~Vic --- > Greetings, > This is easy for me to communicate wrong so I will try to be careful [quoted text clipped - 18 lines] > > ~vic Actually, Graham's approach is by far the simplest. Perhaps that's the one you meant? -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks all. I have tried the simpler approach that Greg provided as well as the "dual pass" approach from Garfiled-n-odie. > > Here is my status: > When trying Greg's approach, I typed the entry on the top of the page and cut it to the clipboard, the did a "find>highlight all in document" then am pasting to relace all selected text. > the wrong font size unfortunatly pastes throughout the document. (understanding I would like to make a macro with this) > > I was successful with the two pass approach from Garfiled-n-Odie but am having issues getting the macro to replicate my manual steps. This however is successfully adjusting the font size to the target. > Sincere thanks for the help you all have been. This seems like a no-big-deal thing but is a constant burden. > --- [quoted text clipped - 24 lines] > > > > ~vic Yes Susan you are correct. Any ideas how to get the font to paste correctly? If I put a formatted 11pt font on the clipboard, that is what it pastes. So it overwrites for instance a heading that may have a different font. Signature~Vic > Actually, Graham's approach is by far the simplest. Perhaps that's the one > you meant? [quoted text clipped - 51 lines] > > > > > > ~vic If you need it to match just the font (Arial Regular, TNR Italic) and not the font size, then you'll need to go with the two-step F&R, I'm afraid. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Yes Susan you are correct. Any ideas how to get the font to paste correctly? If I put a formatted 11pt font on the clipboard, that is what it pastes. So it overwrites for instance a heading that may have a different font. > -- > ~Vic [quoted text clipped - 54 lines] > > > > > > > > ~vic I thought the whole idea was to replace the font? Provided the font *size* remains the same, the technique can easily be put into a macro. All you need to do is save the formatted text as an autotext entry, then the following macro will work: Selection.HomeKey Unit:=wdStory NormalTemplate.AutoTextEntries("Brandname").Insert _ Where:=Selection.Range, RichText:=True Selection.HomeKey Unit:=wdLine, Extend:=wdExtend Selection.Cut Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = "Put the name to find here" .Replacement.Text = "^c" .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchWildcards = False .MatchSoundsLike = False .MatchAllWordForms = False End With Selection.Find.Execute Replace:=wdReplaceAll If font size is important then you will have to try the double pass approach as suggested by Suzanne. Do you have problems reading our names ;) Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Yes Susan you are correct. Any ideas how to get the font to paste > correctly? If I put a formatted 11pt font on the clipboard, that is [quoted text clipped - 69 lines] >>>> >>>> ~vic |
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