Template troubles

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nntp.uunet.ca - 10 Sep 2004 21:42 GMT

I created a series of press release templates for our Marketing department
(using Word 2002): two pages, first with logos in the header and footer,
second page is blank. The templates work like a charm when the body text is
typed in, but they prefer to copy and paste the text from another document.
This causes one minor problem:

The first page has a text placeholder ("Highlight this text and replace it")
followed by a section break (next page) to generate the blank second page.
So, when they paste in the text they end up with the first and second pages
and a third blank page. I know it's not a huge issue, but if they forget
to delete it, they end up sending a press release with a blank page and get
a bit embarrassed about it. Is there any way to suppress a blank last page,
or can anyone suggest another method? I have searched the MS site and MVPS,
but didn't see anything that leapt out.

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Suzanne S. Barnhill - 10 Sep 2004 22:01 GMT

Don't create a blank section page, and don't even think about section
breaks. Instead, use the "Different first page" setting on the Layout tab of
Page Setup. Put your letterhead in the First Page Header. For more detail on
how to set up the second page (without having one in the template), see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

In my press release templates, I use a field for the title, which is then
repeated in the Header, along with the page number. You could also use a
StyleRef field for this. In both the Footer and the First Page Footer, I put
this field:

{ IF { PAGE } = { NUMPAGES } "" "-more-" }

This could also be expressed as:

{ IF { PAGE } < { NUMPAGES } "-more-" }

If you don't already have -30- at the end of the template, you can use this
field:

{ IF { PAGE } = { NUMPAGES } "-30-" "-more-" }

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
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> I created a series of press release templates for our Marketing department
> (using Word 2002): two pages, first with logos in the header and footer,
[quoted text clipped - 10 lines]
> or can anyone suggest another method? I have searched the MS site and MVPS,
> but didn't see anything that leapt out.

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