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MS Office Forum / Word / Page Layout / March 2005How do I line up the lines of text with the side numbers in a leg.
When I prepare a legal pleading the first line of text is slightly above the number "1" in the left margin - and the lines are not the same distance apart as the numbers in the margin, so that only about 2 out of 10 lines are actually lined up properly. How do I synchronize these things? You need to set the line spacing in the paragraph style you are using to match the numbering along the side. (Also the spacing between paragraphs.)  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > When I prepare a legal pleading the first line of text is slightly above > the > number "1" in the left margin - and the lines are not the same distance > apart > as the numbers in the margin, so that only about 2 out of 10 lines are > actually lined up properly. How do I synchronize these things? > You need to set the line spacing in the paragraph style you are using to > match the numbering along the side. (Also the spacing between paragraphs.) [quoted text clipped - 6 lines] > > Thanks - except it doesn't seem to work - perhaps I just can't find the correct combination of settings. Also, is there a way to do it for the whole document at once, given that there are single space sections and double space sections? In such situations you'd be a lot better off using Word's built-in line numbering feature rather than fixed numbering in the margin. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > You need to set the line spacing in the paragraph style you are using to > > match the numbering along the side. (Also the spacing between paragraphs.) [quoted text clipped - 6 lines] > > > > Thanks - except it doesn't seem to work - perhaps I just can't find the correct combination of settings. Also, is there a way to do it for the whole document at once, given that there are single space sections and double space sections? Suzanne, I was experiencing a similar problem to the originator of this thread, and I tried your suggestion of using Word's built-in line number. The problem I get is that the numbers in a legal pleading need to always be double spaced along the left margin, but sometime the text in the body of the document needs to be single spaces (like in the caption or certain quotations, etc.). When I switch to single spacing, the line number then become single spaced. Any suggestions? -Anthony > In such situations you'd be a lot better off using Word's built-in line > numbering feature rather than fixed numbering in the margin. [quoted text clipped - 18 lines] > whole document at once, given that there are single space sections and > double space sections? Isn't that what you want? What is the point of a line number if it doesn't indicate the number of the line? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Suzanne, > [quoted text clipped - 30 lines] > > whole document at once, given that there are single space sections and > > double space sections? Seemingly, that would make sense. Unfortunately various states' rules of court don't always make sense. The line numbers are generally evenly spaced whether or not the text happens to fall on a particular number. It works when you get to the body of a legal pleading because that's almost entirely double spaced (I say "almost" because it is permissible in many jurisdictions to use block quotes that are single spaced), but the very beginning of a pleading that includes the attorney's name, address, court informaiton, caption, etc. is generally single spaced. When I use Word's line numbering, I get say numbers 1 through 16 as single spaced (the text for those lines is single spaced), then lines 17 through X are double spaced because the rest of the document is double spaced. However, then the line numbers don't look uniform. I think that's the reason the pleading wizard creates the fixed numbers anchored to the header. It works well enough, but it would be cleaner if I could use Word's built-in numbering (assuming it can space the numbers out evenly even when the text line spacing varies). Thanks for your help though, I've been reading through your other posts and the MVP website, and it's been extremely helpful. -Anthony > Isn't that what you want? What is the point of a line number if it doesn't > indicate the number of the line? [quoted text clipped - 48 lines] > > > whole document at once, given that there are single space sections and > > > double space sections? |
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