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MS Office Forum / Word / Page Layout / April 2005line spacing - too much lead
Back in February Brad posed this question and got no responses. I thought I would give it another shot because it is starting to give me major headaches. I edit lots of documents that originate in Asia. At some point in the last few months I started getting documents with exaggerated line spacing: single looked liked almost like double, double looked like triple. I used to be able to get around this by copying and pasting into a new document using "copy special" and "text only," but now it appears that I end up with the same appearance regardless of any attempts to copy and paste my way out of it. I've figured out (by trial and error with "exact" line spacing) that "single" line spacing with Times New Roman 12 pt. is giving me the equivalent of 18-pt lines! That's a lot of added white space on a page, and it is much worse when using "double" line spacing. This problem now extends to all new documents as well. So, I asume that something nasty has happened to my normal.dot file (or some deeper system file). It has apparently adopted bad habits from one or more of the files I edit. I haven't used the "automatically update" box (that I can recall). But even if I had, how could this have reset the basic algorithm for line spacing? If the problem is with normal.dot, can I reset this to the original settings in some simple way? I seen mentions of this but a detailed "how to" would be really, really welcome if this will help solve my problem. Thanks so much to anyone who has some idea of how I can fix this. I neglected to mention, this is on Word 2002 (a French version, but the commands translate directly). > Back in February Brad posed this question and got no responses. I thought I > would give it another shot because it is starting to give me major headaches. [quoted text clipped - 22 lines] > > Thanks so much to anyone who has some idea of how I can fix this. >Back in February Brad posed this question and got no responses. I thought I >would give it another shot because it is starting to give me major headaches. [quoted text clipped - 22 lines] > >Thanks so much to anyone who has some idea of how I can fix this. Hi Heidi, You can test first by starting Word without Normal.dot or any add-ins. Go to Start > Run and type winword.exe /a (note the space before the slash). If that removes the problem, proceed. If it is something that happened to Normal.dot (which it may or may not be), you should be able to restore the out-of-the-box behavior with this procedure: - Use Tools > Options > File Locations to determine where your User Templates folder is. You may need to click the Modify button to get a usable path because the dialog truncates long paths, but then click Cancel so you don't change the location. - Close Word. - Start Windows Explorer. First set it so you can see hidden folders and files: Click Tools > Folder Options > View, and select "Show hidden folders and files". Then open the folder you found as the User Templates location. - Rename Normal.dot to something like OldNormal.dot. - (optional) Run a search on all available drives to make sure there aren't any other files named Normal.dot that Word could grab by mistake. - Restart Word. If all is well, and if you had styles, AutoText, toolbars or macros that you want to keep, use the Organizer (Tools > Templates and Add-Ins > Organizer) to copy them from OldNormal.dot to Normal.dot. If the problem is still there, it may be support for an Asian language that's causing it (especially given the source of your documents). Go to Start > Programs > Microsoft Office > Microsoft Office Tools > Microsoft Office XP Language Settings, select any Asian languages from the enabled list, and click Remove. If you don't have a cure yet, it's time to start looking at any add-ins you have. See these articles: http://www.word.mvps.org/FAQs/Customization/CheckIfAddinsInstalled.htm http://office.microsoft.com/en-us/assistance/HA011514521033.aspx -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Keep in mind, too, that the leading on 12-pt type will almost always be more than 12 points. For TNR it's about 120%. I think this was chosen intentionally so that the original Normal.dot default 10-pt type would have 12-pt leading, resulting in 6 lpi (standard typewriter line spacing). That works out to 14.4 points for 12-pt type. But if you're really getting something closer to 18-pt, then obviously there is something amiss.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > >Back in February Brad posed this question and got no responses. I thought I > >would give it another shot because it is starting to give me major headaches. [quoted text clipped - 76 lines] > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org Hi Suzanne - Yeah, I had read the earlier messages about that and it really isn't what I'm seeing. We're not talking about a subtle change here. My old documents are distinctly "denser" for the same line spacing settings than are the new ones. It doesn't matter too much to me that my clients' documents go back to them with the same weird spacing they came with, but when it started affected my own NEW documents, that pissed me off just a bit! Jay's fix seems to have done the trick though, and I'll try the linguistic tools fix once I get access to it. Thanks for the insight - Heidi > Keep in mind, too, that the leading on 12-pt type will almost always be more > than 12 points. For TNR it's about 120%. I think this was chosen > intentionally so that the original Normal.dot default 10-pt type would have > 12-pt leading, resulting in 6 lpi (standard typewriter line spacing). That > works out to 14.4 points for 12-pt type. But if you're really getting > something closer to 18-pt, then obviously there is something amiss. Thanks Jay - I think the first approach fixed things. At least my new documents are behaving normally again. My CD doesn't seem to want to let the language tools be installed, so I can't do the second fix to get the incoming documents to look right. I'll have to get back to the technician who installed my software on that one -- I think he supplied me with a corrupted Office XP disc! Not the first time the issue has come up, but maybe it is time to haul my computer down to his office ... Thanks again! Heidi > >Back in February Brad posed this question and got no responses. I thought I > >would give it another shot because it is starting to give me major headaches. [quoted text clipped - 76 lines] > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org Hi Heidi, Good -- glad to help. If you don't have the language tools installed, then it's unlikely that they're related to the problem at all. I'd leave well enough alone at this point. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org >Thanks Jay - > [quoted text clipped - 92 lines] >> Jay Freedman >> Microsoft Word MVP FAQ: http://word.mvps.org In case somebody else runs into this: It can probably be fixed with a macro... ActiveDocument.PageSetup.LayoutMode = wdLayoutModeDefault This came up a few years ago. If you have support for Asian languages installed, you can change it in the user interface someplace ("No grid" on the "Document grid" tab of the Page Setup dialog). To run the macro, open the macro editor (Alt+F11), go to the immediate window (Ctrl+G), paste or type the line, and hit the Enter key at the end of the line. Regards, Klaus > Back in February Brad posed this question and got no responses. I thought I > would give it another shot because it is starting to give me major headaches. [quoted text clipped - 22 lines] > > Thanks so much to anyone who has some idea of how I can fix this.
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