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MS Office Forum / Word / Page Layout / May 2005Heading Are Driving Me Nuts
I'm embarrassed to keep asking questions about headings because so many MVPs have helped me so much already, but I still don't get it. In a book I'm writing, I have written a chapter with four levels of headings: the Chapter name is at heading level 1, and I have three levels below that, as least as I myself view them, although Word placed them all at the same level - initially 1, but now I have managed to make Word understand which headings I want to be at levels 2 and 3 by picking levels 2 and 3 for them in the Styles dialog (and changing their format to be what I want - e.g., no numbers). But now when I want to select level 4, I run into trouble. First, no 'Heading 4' appears in my Styles dialog. What I do have is a Heading 1.1.1.1, which appears to be at level 4. But when I select that, all my LISTNUM fields below that point get 1.1.1.1 stuffed in front of them. They are LISTNUMs, not headings, so I don't get it. If I try to make a new heading of my own, it won't let me call it Heading 4, since it says that already exists. But yet no 'Heading 4' apears in the Styles dialog - only Heading 1.1.1.1. Please help!  SignaturePeyton Todd A Footnote: I did manage to get a level four heading by doing a new style and calling it Heading Four, while basing it on 'Heading 4'. But can anyone enlighten me on what is going on? Also, why does my heading 2 called 'Heading 2, Subheading' and not just 'Heading 2'. Those are information questions just to help my understanding. But here is a more crucial question. I want my Heading Four to be the first thing INSIDE a paragraph, not floating there above it with a blank line in between (e.g., <b>My Heading.</b> Blah blah blah text of paragraph - where the <b> stuff says it's bold - HTM notation). How do I tell Word not to skip the lines before the paragraph? Thanks! SignaturePeyton Todd > I'm embarrassed to keep asking questions about headings because so many MVPs > have helped me so much already, but I still don't get it. In a book I'm [quoted text clipped - 16 lines] > > Please help! This is a space before / space after setting in the styles of the paragraphs involved. http://addbalance.com/usersguide/styles.htm http://addbalance.com/usersguide/basic_formatting.htm SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >A Footnote: I did manage to get a level four heading by doing a new style > and calling it Heading Four, while basing it on 'Heading 4'. But can [quoted text clipped - 44 lines] >> >> Please help! Heading 4 already exists in every Word document. It is a part of Word. Have you followed, exactly, the steps outlined in How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the subject is related.) If not, no one is going to be able to be of much help. Those directions are based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm Legal Numbering http://www.addbalance.com/usersguide/numbering.htm Seven Laws of Outline Numbering http://www.microsystems.com/fra_sevenlawsofoutlinenumbering.htm The following are some discussions on the Microsoft newsgroups on numbering: Nightmare on ListNumbering Street <URL: http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&ic=1> The Joy of Lists <URL: http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&ic=1> Relinking ListTemplates <URL: http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic=1> Outline numbering: restart doesn't restart <URL: http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=2168093ed1c9eaed,6&se ekm=muq2hs47vabsq381ngrm7fdmqj4s2e4ab2@4ax.com#p> Format Doesn't "Hold" <URL: http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=3a351382011420bf,5&se ekm=RXz39CAcCC$4Iwap@syntagma.demon.co.uk#p> (above list compiled by Dave Rado, Word MVP) ListNumbering Street Revisited <URL: http://groups.google.com/groups?hl=en&safe=off&th=57df77857e4993ce> If you review those other discussions, you'll see why I say if you aren't following the exact directions, people won't be able to help you. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I'm embarrassed to keep asking questions about headings because so many > MVPs [quoted text clipped - 25 lines] > > Please help! Your first mistake was in letting Word format your document for you. Immediately turn off automatic headings and "Define styles based on your formatting" in Tools | AutoCorrect | AutoFormat As You Type (and see http://word.mvps.org/FAQs/Formatting/TameAutoFormat.htm for other suggestions). By default, Word displays just Normal, Default Paragraph Font, and Headings 1-3 in the Style dropdown. Other styles are added as you use them. You can force Word to display *all* styles by pressing Shift as you click the down arrow. Apply Heading 4 that way, and it should then appear in the Style list. By default, headings do not have numbering. If yours have acquired numbering, it's because you applied an outline list template that is linked to the heading styles. At this point, your best bet is to remove the numbering in the same way it should be applied; see http://www.shaunakelly.com/word/numbering/OutlineNumbering.html You can get rid of Heading 1.1.1.1. If this is Word 2002 or 2003, select the style in the Styles and Formatting task pane and choose Delete. If it's Word 2000 or earlier, go to Format | Styles, display "Styles in use," choose that style, and click on Delete. Since this is not a built-in style, it will be truly gone. I don't know anything about LISTNUMs, so I can't help you there, but if you're using them to number paragraphs, you may be able to make those paragraph styles part of your outline-numbered list instead. If the lists don't restart numbering, you can disable that option; if they restart dependably after a certain style (even if it's several levels higher up), you can select that style to restart the numbering. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I'm embarrassed to keep asking questions about headings because so many MVPs > have helped me so much already, but I still don't get it. In a book I'm [quoted text clipped - 16 lines] > > Please help! Re the LISTNUMs - I think the change of numbering is just an artefact of the way default LISTNUMs work - they will pick up and continue the numbering scheme of the last numbered pararagraph (in US English, perhaps that should be "next prior" - next backwards in the file, anyway, not last used in time or last in the document.) -- Margaret Aldis - Microsoft Word MVP SignatureSyntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org > Your first mistake was in letting Word format your document for you. > Immediately turn off automatic headings and "Define styles based on your [quoted text clipped - 62 lines] >> >> Please help! Well, I wouldn't say "next prior" (because in US English "next" doesn't mean "nearest" but "subsequent" or "following"). If I thought "last" would be misunderstood (and it wouldn't have occurred to me if you hadn't suggested it), I would say "most recent" or "immediately preceding." SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Re the LISTNUMs - I think the change of numbering is just an artefact of the > way default LISTNUMs work - they will pick up and continue the numbering [quoted text clipped - 73 lines] > >> > >> Please help! In real English 'next' also means adjacent. ;) 'Immediately preceding' would have been my preferred choice of expression. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Well, I wouldn't say "next prior" (because in US English "next" > doesn't mean "nearest" but "subsequent" or "following"). If I thought [quoted text clipped - 87 lines] >>>> -- >>>> Peyton Todd US English uses "next" to mean "adjacent" in the phrase "next to," and we use it to mean "nearest" in phrases such as "next best," "next most [adjective]," and so on, but "next prior" would be pushing one's luck here. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > In real English 'next' also means adjacent. ;) > 'Immediately preceding' would have been my preferred choice of expression. [quoted text clipped - 90 lines] > >>>> -- > >>>> Peyton Todd Thanks - I've obviously just been exposed to too much developerese in my time ;-) -- Margaret Aldis - Microsoft Word MVP SignatureSyntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org > US English uses "next" to mean "adjacent" in the phrase "next to," and we > use it to mean "nearest" in phrases such as "next best," "next most [quoted text clipped - 96 lines] >> >>>> -- >> >>>> Peyton Todd To clarify, I don't mean to imply that "next prior" would not be understood, just that it would not sound idiomatic (it would be clear that it was "alien" English). SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks - I've obviously just been exposed to too much developerese in my > time ;-) [quoted text clipped - 104 lines] > >> >>>> -- > >> >>>> Peyton Todd I spent hours yesterday banging my head against the obscurity of Word. I won't go into how absurd it is that someone with 2 degrees and who has been working with computer stuff since the 80's can't intuitively operate Word. What an inpenetratable morass! I am giving Open Office a good try. I only want to do one thing...put my name as a header on a long legal letter on all pages but the first page. I spent a half day, researched it, combed thru help...no solution. I tried breaking the doc into sections and only putting the header on pages 2 through 6, but no matter what I do, it puts the header on the first page. Removing it removes it from all the pages. It seems so simple a request. I get so frustrated with Word because it makes just simple usage nearly impossible, and so often does the most bizarre things that can't be corrected. How can I put my name as a header on pages 2 - 6? Enable "Different first page" and then put your name in the Header and not the First Page Header. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm and http://sbarnhill.mvps.org/WordFAQs/HeaderFooter.htm for more. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I spent hours yesterday banging my head against the obscurity of Word. > I won't go into how absurd it is that someone with 2 degrees and who [quoted text clipped - 12 lines] > corrected. > How can I put my name as a header on pages 2 - 6? |
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