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MS Office Forum / Word / Page Layout / June 2005Need to pull TOC or Outline from Header
I have a procedure manual. Each section is numbered sequentially, in the header. e.g. 8.1, 8.1.1, 8.1.2, using outline format. There is a NewPage Section break between each section. I would like to generate a table of contents from the outline structure. TOC will not pull from heades. Is there anyway to do this through the outline structure? I cannot move the title into the body, as I need it to repeat on each page. I could add TC fields, but if I instert a section, the TC fields have to updated manually, which defeats the purpose. Any idea? Susan First, I doubt you need a section break between your logical sections. Use a heading style for the first header in a section (usually Heading 1). Format it to have a page break before. Use a StyleRef field to repeat information from these headings in the headers/footers. A TOC will be very easy to set up. The TOC cannot locate information in headers and footers because it is not on a "page."  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >I have a procedure manual. Each section is numbered sequentially, in the > header. e.g. 8.1, 8.1.1, 8.1.2, using outline format. There is a NewPage [quoted text clipped - 12 lines] > > Susan Oops, I said header when I meant heading, sorry. Post should read: First, I doubt you need a section break between your logical sections. Use a heading style for the first heading in a section (usually Heading 1). Format it to have a page break before. Use a StyleRef field to repeat information from these headings in the headers/footers. A TOC will be very easy to set up. The TOC cannot locate information in headers and footers because it is not on a "page." SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >I have a procedure manual. Each section is numbered sequentially, in the > header. e.g. 8.1, 8.1.1, 8.1.2, using outline format. There is a NewPage [quoted text clipped - 12 lines] > > Susan The problem I have with that is maintaining the manual outline sequence. The sections are outline numbered. If I go back and insert a section in the manual, all the following numbering needs to advance. However, the manual section may use an outline system as well. By keeping it in the header, it is continous. > Oops, > [quoted text clipped - 28 lines] > > > > Susan You should set up your section numbering and outline numbering as part of a single outline-numbered list. See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. If you cannot work with Word the way it was intended to be used, then I think you have no recourse but to create your TOC based on TC fields. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > The problem I have with that is maintaining the manual outline sequence. The > sections are outline numbered. If I go back and insert a section in the [quoted text clipped - 34 lines] > > > > > > Susan Follow the link provided by Suzanne. When properly set up, automatic numbering works very well. Again, Word cannot pick up things in headers for automatic table of contents generation. Using headings with a StyleRef field in the header or footer should work. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > The problem I have with that is maintaining the manual outline sequence. > The [quoted text clipped - 42 lines] >> > >> > Susan |
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