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MS Office Forum / Word / Page Layout / June 2005

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How: header and footer print on first page only  (Wordb2000)

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Ken K - 19 Jun 2005 02:11 GMT
Word 2000

I have set up logo stationary with the logo and names of a group in a
header and the address in the footer of a page.  I would like to add
additional pages to the letter without having the header and footer
print.  Do these have to be erased manually on each subsequent page or
is there a way to only have the header and footer print on the first page?

Thanks
Ken K
Anne Troy - 19 Jun 2005 02:54 GMT
Hi, Ken. Try one of these:
http://www.officearticles.com/word/create_a_letterhead_template_in_microsoft_word.htm
http://www.officearticles.com/word/create_a_partners_letterhead_template_in_micr
osoft_word.htm

*******************
~Anne Troy

www.OfficeArticles.com
www.MyExpertsOnline.com

> Word 2000
>
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> Thanks
> Ken K
Suzanne S. Barnhill - 19 Jun 2005 04:39 GMT
See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> Word 2000
>
[quoted text clipped - 6 lines]
> Thanks
> Ken K
Ken K - 19 Jun 2005 20:49 GMT
Thanks to you both for your responses.  Here is the problem that I do
not seem to be able to solve readily without reconstructing my header:  
I already have created the header and footer and would now like to
change the second and all additional pages.

I am used to using WordPerfect, where I can go in and see where the
commands are and correct them easily, if they are not in the correct
spot.  Intuitively I can see in Word that the Page Setup should place a
command in front of the header and footer commands, but there is no way
that I can literally see where that command is placed.

Is there a way of placing the "First Page Only" formatting command into
a page that is already created or will I have to copy the header and
footer to a new page?  If the latter, how would I copy a complete header
and footer onto another document?

Thanks
Ken K

> Word 2000
>
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> Thanks
> Ken K
Daiya Mitchell - 19 Jun 2005 21:34 GMT
I can't see the replies you already got--did you change the subject line? So
if this is a repeat, sorry.

Turn on First Page Headers (File | Page Setup, Layout tab).  View
Headers/Footers.  If the First Page header is now blank, copy the regular
header into it. If necessary, delete the text in the regular header.

You copy between documents exactly the same way as within a doc--just view
headers/footers and copy into the appropriate location--but you don't need
to in this case.

>Intuitively I can see in Word that the Page Setup should place a
> command in front of the header and footer commands, but there is no way
> that I can literally see where that command is placed.

What you say about "Intuitively...." in fact, I think that is exactly *not*
how Word works.  It works very differently from WordPerfect, and I think a
lot of your confusion is caused by thinking it's the same.  See these:

How Word differs from WordPerfect
http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm

Some Tips and "Gotchas" for those who are new to Word
Especially if migrating from WordPerfect
http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm

Is There Life After "Reveal Codes"?
http://www.mvps.org/word/FAQs/General/RevealCodes.htm

WordPerfect to Word converters (and why none of them are perfect)
http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm

Also, did anyone send you here, which is an excellent explanation of how
headers/footer work:
http://sbarnhill.mvps.org/WordFAQs/HeaderFooter.htm
And here, specifically re Letterhead:
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

> Thanks to you both for your responses.  Here is the problem that I do
> not seem to be able to solve readily without reconstructing my header:
[quoted text clipped - 26 lines]
>> Thanks
>> Ken K

Signature

Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Ken K - 19 Jun 2005 22:10 GMT
Thanks for the references.  I will read them later today.  I
particularly like the title "Is there life after "Reveal Codes"?    !!!

>I can't see the replies you already got--did you change the subject line? So
>if this is a repeat, sorry.
[quoted text clipped - 74 lines]
>
>  
Ken K - 19 Jun 2005 22:12 GMT
What I am finding frustrating is not being able to copy the settings for
the header, only the text.  Is there a way to copy the header
completely, including text, images, and formatting?

Thanks
Ken K

>I can't see the replies you already got--did you change the subject line? So
>if this is a repeat, sorry.
[quoted text clipped - 74 lines]
>
>  
Daiya Mitchell - 19 Jun 2005 22:24 GMT
Try control-A while in the header, as long as your graphic is in-line and
not set behind the text.  But the graphic may be in the drawing layer--in
which case try double-clicking it and copying it separately.  This will make
more sense after you've had a chance to read at least the first article I
recommended.

How did you insert the graphic?

> What I am finding frustrating is not being able to copy the settings for
> the header, only the text.  Is there a way to copy the header
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>>
>>  
Charles Kenyon - 20 Jun 2005 21:18 GMT
Take a look at: How to set up letterhead or some other document where you
want one header on the first page and a different header on other pages.
http://www.addbalance.com/word/headersfooters.htm This gives step-by-step
instructions. (It also has the following links)

Some other pages to look at:

Letterhead Tips and Instructions
http://home.earthlink.net/~wordfaqs/Letterhead.htm

Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download.htm#LetterheadTextboxesAndStylesTutorial

Template Basics
http://www.addbalance.com/usersguide/templates.htm

How to Create a Template - Part 2 - essential reading
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Word "Forms"
http://www.addbalance.com/word/wordwebresources.htm#Forms and

Word for Word Perfect Users
http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP
environment (or even if you are not).

If you are interested in creating templates that will work with the letter
wizard or use that wizard, you should look at the chapter on Advanced
Document Formatting in Using Office 2003 (or whatever your version is),
Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions
including instructions on getting the fields you want from your Outlook
Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You
should be able to get this through your public library or at Amazon.com
http://www.amazon.com/exec/obidos/ISBN=0789729555/balancecheckbookA/

Finally, take a look at the letter templates that come with Word. While they
are no great shakes as letterhead, they do use styles and AutoText lists
very well. If you use the same style names that are used in those templates
in your own letterhead for the same parts of the document, you will have
better luck with using the built-in AutoText entries in Word.

Hope this helps,
Signature


Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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> Word 2000
>
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> Thanks
> Ken K
 
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