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MS Office Forum / Word / Page Layout / July 2005

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How to paste a column of text into a column in a Word Table

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Sam - 31 Jul 2005 18:59 GMT
Hello,

I have a column of text in one Word file
[i.e.,
text1
text2
text3]

and a table in another Word file.

I would like to paste the column of text into the Word table.  However, when
i just select the text, copy it and paste it into the table, it all gets
pasted into the top cell of the column of the Word table.  Is there a way to
resolve this?

Thank you!
Luc - 31 Jul 2005 19:46 GMT
Sam,
Not natively, but you could convert your text column to a table using
Table - convert - convert text to table - choose paragraph as the list
separator - OK. This should give you a one column table. Then copy the one
column into your other table, providing you have a simple structure (no
merged cells and such) this should work.
Luc
> Hello,
>
[quoted text clipped - 14 lines]
>
> Thank you!
Jay Freedman - 31 Jul 2005 20:03 GMT
>Hello,
>
[quoted text clipped - 12 lines]
>
>Thank you!

Hi Sam,

This worked when I tried it, but I'm not sure it's a general
solution...

First select your column of text, go to Table > Convert > Text To
Table. Make sure it says it's going to create 1 column and as many
rows as there are paragraph marks in your selection, and click OK.
That makes a table. Drag the right border to make it narrower. Select
the whole table and copy it to the clipboard.

Now go to the other document. Click the ¶ button so you can see
nonprinting characters, including the table's end-of-cell and
end-of-row marks. Put the cursor after the last character in the top
right corner of the existing table. Tap the right arrow key once,
which puts the cursor between the table border and the first
end-of-row mark. Paste from the clipboard -- you should get a new
column to the right of the existing table.

If you want the new column somewhere in the middle instead of the
rightmost, select the column and drag it to where you want it.

--
Regards,
Jay Freedman
Microsoft Word MVP         FAQ: http://word.mvps.org
 
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