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MS Office Forum / Word / Page Layout / October 2005Copying formatted text without page layout
I am trying to copy a large amount of formatted text from one document into another. The document into which I am pasting the text has its own template with its own page layouts. Despite this, when I paste in the text from the source document, the page layouts of the source document are copied as well. I can find no way of applying the page layouts of the target document after the text has been pasted in. I'm really at my wits' end with this. The annoying thing is that I know I've pasted text into documents in the past without any problem. Every day I spend using Word, the more in awe I am of how so many person-hours could have been devoted to producing something so utterly, /utterly/ useless :<<<<<<<<< Francis: If Word is useless, why do 90% of word processor users use it? (Food for thought.) Try this: http://www.officearticles.com/word/paste_from_an_external_source_in_microsoft_wo rd.htm ************ Anne Troy www.OfficeArticles.com >I am trying to copy a large amount of formatted text from one document > into another. The document into which I am pasting the text has its own [quoted text clipped - 9 lines] > person-hours could have been devoted to producing something so utterly, > /utterly/ useless :<<<<<<<<< > Francis: If Word is useless, why do 90% of word processor users use it? > (Food for thought.) Because (a) FrameMaker is too expensive and (b) Word comes as standard on most business PCs! I'm a technical writer and following my company's recent takeover, have been obliged to start using Word again after 4 trouble-free years of using FrameMaker. I didn't mean to offend anyone, but I'm just fed up of Word's total unpredictability - i.e. the way that something that worked yesterday, doesn't work today - and the inordinate number of bugs it contains (I've given up on multi-level numbered lists, just to take one example). I work with long, complex documents and Word just isn't up to the task of producing them. I waste *days at a time* trying to get it to do what I want. I've also made the mistake of writing Visual Basic macros for automatic conversion of one format to another. You wouldn't believe the number of workarounds I've had to write in order to get it to do approximately what I want, because of the minefield of bugs (which Microsoft, needless to say, calls "features")! Sorry to be negative but I am just extremely frustrated. > Try this: > http://www.officearticles.com/word/paste_from_an_external_source_in_microsoft_wo rd.htm > ************ > Anne Troy > www.OfficeArticles.com Thanks - problem is I want to *retain* the paragraph and character formatting of the source document, but not the page layouts. The stupid thing is that in *one* document I have, the page layouts get copied over, and in another document, they don't! That's what I mean about Word's infuriating unpredictability. Anyway, thanks for the response! Francis No offense taken. I didn't write the software, just a book about it, LOL. Okay... stop copying the section breaks. Paragraph returns store paragraph formatting. Section breaks store page formatting. Make sure you're viewing your section breaks by turning the show/hide button on. Then copy everything between the section breaks over. If it won't mess you up, you could copy all to a blank doc, Find (more, special buttons) section breaks and Replace with a page break. Then copy and paste that. Also... you may STILL need to insert a section break at the end of your doc (if that's where you're pasting) and tell the header and footer NOT to be same as previous. At least with all this, the pain should be aspirin-worthy instead of valium-worthy. Good luck! ************ Anne Troy www.OfficeArticles.com >> Francis: If Word is useless, why do 90% of word processor users use it? >> (Food for thought.) [quoted text clipped - 37 lines] > > Francis On multilevel (outline) numbering see: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the subject is related.) This is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >> Francis: If Word is useless, why do 90% of word processor users use it? >> (Food for thought.) [quoted text clipped - 37 lines] > > Francis Spend time learning styles. It will cure most problems you have with formatting anomolies. http://addbalance.com/styles.htm SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >> Francis: If Word is useless, why do 90% of word processor users use it? >> (Food for thought.) [quoted text clipped - 37 lines] > > Francis The page layouts are in section marks (including the last paragraph mark in the document). See http://word.mvps.org/FAQs/Formatting/PasteWithoutSectionInfo.htm. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. >I am trying to copy a large amount of formatted text from one document > into another. The document into which I am pasting the text has its own [quoted text clipped - 9 lines] > person-hours could have been devoted to producing something so utterly, > /utterly/ useless :<<<<<<<<< > The page layouts are in section marks (including the last paragraph mark in > the document). See [quoted text clipped - 8 lines] > > See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! Wow - thank you so much! It's the section breaks that are the problem. The chances of me working that out by myself were zero. |
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