I can't suggest a solution using the techniques you're currently employing.
What I can suggest is that graphic logos can be linked (which again reduces
file size), and documents that need to be emailed can be sent as PDFs. This
does not, however, allow clients to edit them. If editing is required, I
think appearance should be secondary since the documents would have to be
regarded as drafts, anyway.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> I run a business creating Word templates mainly for large Law firms in the
> City of London. I usually recommend that they create there logo as a true
[quoted text clipped - 35 lines]
> link to open the suggestion in the Microsoft Web-based Newsreader and then
> click "I Agree" in the message pane.
http://www.microsoft.com/office/community/en-us/default.mspx?mid=98b9f0b6-48c0-4
9ab-acbf-1dcdb421a786&dg=microsoft.public.word.pagelayout