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MS Office Forum / Word / Page Layout / March 2006How do I insert copy and keep old margins?
(sorry if this is a repeat. First timer and I don't think my posting went through) I created electronic letterhead with logo artwork inserted across the top of the page (margins are 0). I then set margins for the bodycopy and saved the file. However, if someone copies and pastes copy to replace the existing bodycopy, the margins don't always stay the same. Is there a way to insert new copy without having to alter the margin each time? I've also tried inserting the logo artwork as the header and using a text box for the bodycopy, but the body copy margins still are not permanent. Help. I can't figure it out for the life of me. Unless you're pasting in text that contains section breaks (or the final paragraph mark), the margins (and the rest of the page layout) should remain unchanged.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > (sorry if this is a repeat. First timer and I don't think my posting went > through) [quoted text clipped - 9 lines] > > Help. I can't figure it out for the life of me. I've seen your site, Suzanne, and had hoped you'd respond. It sounds like the margins shouldn't change as a rule when copying in other text with different margins. Still don't know how to fix it though. There are not section breaks or special marks in the copy I'm pasting in. Just think of your average person that is hitting the enter key at the end of a paragraph to start a new paragraph. I am setting this up for multiple people to use. I'm pasting in copy from other miscellaneous letters that have different margins than the margin I want. Sometimes it works, sometimes it doesn't. Additional thoughts? > Unless you're pasting in text that contains section breaks (or the final > paragraph mark), the margins (and the rest of the page layout) should remain [quoted text clipped - 15 lines] > > > > Help. I can't figure it out for the life of me. I think probably a review of http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm would be helpful. Two things to keep in mind: 1. If you copy/paste text that includes the last paragraph in the document, this is the same as pasting text that includes a section break: it will contain page layout information, including margins. 2. If you paste in text from the Web, it will often have line breaks that cause lines to end short of your margins. If you don't have nonprinting characters and text boundaries displayed, you might interpret this as meaning that the margins had changed. See http://word.mvps.org/FAQs/Formatting/CleanWebText.htm for tips on dealing with it. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I've seen your site, Suzanne, and had hoped you'd respond. It sounds like the > margins shouldn't change as a rule when copying in other text with different [quoted text clipped - 29 lines] > > > > > > Help. I can't figure it out for the life of me. I must be an idiot. None of this is solving the problem. If it matters, I am using Word 2003 and my operating system is Windows XP Pro. Whether or not I copy and paste all but the last paragraph of a document into my original letter, my original letter's margins are not retained. I tried copy/paste of all but the last word in a paragraph just in case the end of all paragraphs mattered, and it didn't work. Part of the document used the transferred doc's margins and part used the original letter's margins. I've tried using several different test doc as the ones pasted it. (There are no section breaks in either document.) My chief concern is that I am setting this up for others to be able to copy other documents into and even their changing two margins is too much. They don't want to do anything but cut and paste their documents in. Is this even possilbe? I'm so frustrated. Any other ideas? Could I possible have some of my settings wrong?? I can't see that I do but I've got to be missing something. Thanks for the continued comments. > I think probably a review of > http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm would be helpful. [quoted text clipped - 58 lines] > > > > > > > > Help. I can't figure it out for the life of me. You're positive there are no section breaks? When the insertion point is in the last paragraph of the document you're copying, the status bar says "Sec 1"? What you describe sounds like the work of section breaks. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I must be an idiot. None of this is solving the problem. If it matters, I am > using Word 2003 and my operating system is Windows XP Pro. [quoted text clipped - 79 lines] > > > > > > > > > > Help. I can't figure it out for the life of me. On the documents that I'm copying, whether they are one page or more, at the bottom of the document on the bottom left side, next to the page, it does read Sec 1. The original letter that I'm copying things into also reads Sec 1 at the bottom. From one of your previous postings, you said the last paragraph can act as a section break which is why I tried coping all but the very end of the last paragraph. I even tried pasting it into my original letter without pasting over the very beginning and ending of the original letter. On www.mvps.org/FAQs/Formatting/Work WithSEctionsContent, it talks about how to keep the pasted doc's settings instead of how to keep the original doc's settings which is my problem. I keep thinking that there has to be a way for me to set up my original letterhead so that it automatically formats the content that is pasted with the original letterhead's margins. Does it normally work like that automatically or not? I can't tell if I've messed it up or if I'm trying to have the formatting work against what it normally does. > You're positive there are no section breaks? When the insertion point is in > the last paragraph of the document you're copying, the status bar says "Sec [quoted text clipped - 109 lines] > > > > > > > > > > > > Help. I can't figure it out for the life of me. Yes, it normally works that way automatically, so there's something weird going on here. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > On the documents that I'm copying, whether they are one page or more, at the > bottom of the document on the bottom left side, next to the page, it does [quoted text clipped - 129 lines] > > > > > > > > > > > > > > Help. I can't figure it out for the life of me. If it should be automatic and isn't, how do you suggest I figure this out? I just called Microsoft Support and have been on hold for 15 mins waiting for the guy to get back to me. Ugh. > Yes, it normally works that way automatically, so there's something weird > going on here. [quoted text clipped - 165 lines] > > > > > > > > > > > > > > > > Help. I can't figure it out for the life of me. Send me a sample of the document you're copying from and the template you're pasting into, and I'll see if I can figure it out. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > If it should be automatic and isn't, how do you suggest I figure this out? I > just called Microsoft Support and have been on hold for 15 mins waiting for [quoted text clipped - 169 lines] > > > > > > > > > > > > > > > > > > Help. I can't figure it out for the life of me. I have looked at Theresa's documents, and it turns out the problem is not margins (at least not per se) but paragraph indents. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Send me a sample of the document you're copying from and the template you're > pasting into, and I'll see if I can figure it out. [quoted text clipped - 217 lines] > > > > > > > > > > > > > > > > > > > > Help. I can't figure it out for the life of me. Bearing in mind the content of your earlier post I think you may find http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm useful. Where are you getting this copy from? If it is from e-mail or the web for example it will probably contain hard returns which will affect the layout. You may benefit from copying it into the Stripmail utility (download from my web site) which will help remove unnecessary formatting - or see http://word.mvps.org/FAQs/Formatting/CleanWebText.htm Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > (sorry if this is a repeat. First timer and I don't think my posting > went through) [quoted text clipped - 11 lines] > > Help. I can't figure it out for the life of me. |
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