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MS Office Forum / Word / Page Layout / May 2006

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Paragraph Spacing

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LGFN - 10 May 2006 02:36 GMT
In the Paragraph dialog box, Indents and Spacing tab, under the Spacing
category - "Before" and "After", it's 0 pt, I press the Down button, what's
that?, what's "Auto"? for what is it made for? for what can I use it? anybody
has some idea?
Herb Tyson [MVP] - 10 May 2006 03:59 GMT
Auto adds the "appropriate" spacing between paragraphs based on the current
point size to achieve effective double spacing between paragraphs. For
example, if my current point size is 12, I *could* add before and after
spacing of 12 points. This would double space between paragraphs -- but only
when the point size is 12.

If I later change the point size to 8, 10, 14 or 24, the before/after
spacing of 12 will now seem too large or too small. If I set before/after to
Auto, however, Word will automatically scale before/after spacing to match
the current point size, thus achieving the correct effect automatically.

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Herb Tyson MS MVP
http://www.herbtyson.com
Please respond in the newsgroups so everyone can follow along.

> In the Paragraph dialog box, Indents and Spacing tab, under the Spacing
> category - "Before" and "After", it's 0 pt, I press the Down button,
> what's
> that?, what's "Auto"? for what is it made for? for what can I use it?
> anybody
> has some idea?
Suzanne S. Barnhill - 10 May 2006 05:01 GMT
Is that documented anywhere? If not, how did you figure it out? Also, I
suspect it may work well only at normal text point sizes. Change the font
size to 72 and see what happens!

Another explanation is that it works in conjunction with the "HTML auto
paragraph spacing" option. See "WD2000: How to Use the HTML Paragraph Auto
Spacing" at
http://support.microsoft.com/?kbid=207893

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> Auto adds the "appropriate" spacing between paragraphs based on the current
> point size to achieve effective double spacing between paragraphs. For
[quoted text clipped - 13 lines]
> > anybody
> > has some idea?
Herb Tyson [MVP] - 10 May 2006 13:50 GMT
I recall seeing it a long long time ago in a printed reference book that
probably predated the existence of HTML and Harry Potter.

It's also possible that I oversimplified a little, as well. For example,
when you use Auto, Word doesn't add spacing before the first paragraph in
the document. Also, it doesn't really make the spacing between paragraphs
exactly equal to the point size being used. Rather, as I recall, it uses the
point size of the tallest character's "envelope" in the font being used. So,
using Arial 12, for example, when you use Auto, that's effectively the same
as using Before/After spacing of 14 points -- not 12 points. The
relationship between those two numbers varies by font and by point size. As
I recall, the ratio (14/12 in this case) tends to get smaller as point size
increases.

But, the basic point (so to speak) is that when you choose Auto, you [the
user] don't have to futz with it. Somebody else has already futzed with in
designing the fonts and providing the metrics that Word should use.

This also works in conjunction with one or more of the Compatibility
options. Notably, "Auto space like Word 95", "Don't add extra space for
raised/lowered characters" and "Don't add leading (extra space) between rows
of text" seem like likely candidates for things that would be in the back of
Auto's mind as it decides whether it needs more space.

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Herb Tyson MS MVP
http://www.herbtyson.com
Please respond in the newsgroups so everyone can follow along.

> Is that documented anywhere? If not, how did you figure it out? Also, I
> suspect it may work well only at normal text point sizes. Change the font
[quoted text clipped - 26 lines]
>> > anybody
>> > has some idea?
Suzanne S. Barnhill - 10 May 2006 14:49 GMT
All of the descriptions you give, however, apply to "Auto" line spacing
within paragraphs (now called Single), not to Auto spacing *between*
paragraphs, which was new in Word 2000 (when the HTML option was added).
Also, AFAIK, Single/Auto linespacing *in Word* is a fixed percentage at all
point sizes. It varies from font to font (depending on the amount of leading
designed into the font), but it is the same at all point sizes, which is why
you usually have to use Exact line spacing for large display type.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> I recall seeing it a long long time ago in a printed reference book that
> probably predated the existence of HTML and Harry Potter.
[quoted text clipped - 50 lines]
> >> > anybody
> >> > has some idea?
Herb Tyson [MVP] - 10 May 2006 19:44 GMT
In theory, perhaps. In practice, however the three I mentioned *do* appear
to interact with the Auto paragraph spacing since they impact the effective
(allowed-for) height of the tallest characters in the first and last lines
of any given paragraph. I don't pretend to know the formula being used, but
I do see subtle but definite differences in between-paragraph spacing when
various combinations are used. I suspect also that there are fonts and
circumstances that render the difference to be anything but subtle
(otherwise, why have those settings?), but I didn't stumble across them in
comparing different effects.

Signature

Herb Tyson MS MVP
http://www.herbtyson.com
Please respond in the newsgroups so everyone can follow along.

> All of the descriptions you give, however, apply to "Auto" line spacing
> within paragraphs (now called Single), not to Auto spacing *between*
[quoted text clipped - 81 lines]
>> >> > anybody
>> >> > has some idea?
lizw - 30 May 2006 01:16 GMT
> In the Paragraph dialog box, Indents and Spacing tab, under the Spacing
> category - "Before" and "After", it's 0 pt, I press the Down button, what's
> that?, what's "Auto"? for what is it made for? for what can I use it? anybody
> has some idea?
 
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