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MS Office Forum / Word / Page Layout / September 2006TOC should have a sections switch
Using Word 2003. In addition to having the switch \b for field TOC, there should be a switch of similar functionality for sections instead of bookmarked sections. This saves on having to create redundant "sections" (one with bookmarks, one with section breaks) in order to achieve the desired effect of multiple TOCs, one for each "section" (chapter in a book, for example). I definitely like this idea. In other words, you're saying that if you've already got section breaks between chapters, you could just add a switch to the TOC field to make it cover only Section 2, say, or, if there were more than one section in a chapter, only Sections 2-4. Definitely useful.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Using Word 2003. > [quoted text clipped - 10 lines] > link to open the suggestion in the Microsoft Web-based Newsreader and then > click "I Agree" in the message pane. http://www.microsoft.com/office/community/en-us/default.mspx?mid=b98fdae8-72a0-4 2b5-897f-81961315b8fe&dg=microsoft.public.word.pagelayout That's an attractive idea, but I feel it would be useless in practice. But it's not hard to write a macro that automatically bookmarks a specified section (or range of sections) and creates a TOC field for that bookmark. Here's why I think that a "section" switch in the TOC field wouldn't be worth the effort. Yes, it would let you create a TOC for (let's say) Section 4 (which contains Chapter 1), Section 5 (Chapter 2), Section 6 (Chapter 3) and so on. But if you then need to re-order the chapters, moving (let's say) Chapter 9 in front of Chapter 7, you end up with a new Chapter 7 that contains a TOC field pointing at Section 12, which now contains what used to be Chapter 8 and has a TOC field pointing at Section 11. And so on. Likewise if you have to include a wide table in Chapter 4 (Section 7), this means inserting two section breaks to switch to and from landscape view. So Chapter 4 is now Sections 7 to 9, and its TOC field must be modified accordingly. All subsequent TOCs must be adjusted too. IMHO keeping track of all this would be *much* more work than just setting up a few bookmarks. The only way round it that I can see would be if the field codes could use some kind of "relative reference" that Word would track automatically (in much the same way that Excel adjusts references in formulas when you insert, delete or move cells) - which I suspect would need major work on Word's internals. >Using Word 2003. > [quoted text clipped - 3 lines] >section breaks) in order to achieve the desired effect of multiple TOCs, one >for each "section" (chapter in a book, for example). -- John Nurick [Microsoft Access MVP] Please respond in the newgroup and not by email. In your scenario, I agree that the switch would be problematic, but I personally would not be inserting these TOCs until editing was complete. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > That's an attractive idea, but I feel it would be useless in practice. > But it's not hard to write a macro that automatically bookmarks a [quoted text clipped - 36 lines] > > Please respond in the newgroup and not by email. Hi Suzanne, Where I work we routinely issue one, two or more drafts of a report, often with significant changes between them, and each needing the full complement of TOCs. >In your scenario, I agree that the switch would be problematic, but I >personally would not be inserting these TOCs until editing was complete. -- John Nurick [Microsoft Access MVP] Please respond in the newgroup and not by email. Where I work, there's just me, and I've never actually had to do a partial TOC, even for my clients who require umpteen drafts of stuff. I fully see your point, but I still think this switch would be useful for the people to whom it would be useful. <g> SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi Suzanne, > [quoted text clipped - 9 lines] > > Please respond in the newgroup and not by email. >this switch would be useful for the people to >whom it would be useful. <g> There's no arguing with that! -- John Nurick [Microsoft Access MVP] Please respond in the newgroup and not by email. |
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