Styles and Formatting

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Gary T - 16 Feb 2005 11:09 GMT

I have created a series of new styles by clicking on Formatting -> Styles &
Formatting, then clicking "New Styles" in the window that appears, and
calling my new styles Header A, Header B, Header (Main Text), Body Text
(Norm), etc.

How do I set these to be a default style, so that I can access them quickly
in the "Styles and Formatting" window whenever I open a new document (i.e. if
I shutdown and come back and open Word next week, I want these styles to
appear for selection)? Or will they always appear when I open Word?

Further, can I delete existing "Default Styles" to reduce the number of
selections available (and thus make it easier to navigate the "Styles and
Formatting" window)?

Many Thanks,

Gary T.

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Stefan Blom - 16 Feb 2005 14:26 GMT

When you create a style, it is only available to the file it was
created in. You can use the "Add to template" check box in the Modify
Style dialog box to transfer a style to the attached template. Then it
will be available to all documents based on that template.

For example, if the document in question is a blank document, adding a
style to template will make it available to all new blank documents.

To answer your final question: No, you cannot delete the built-in
styles. With the headings and the Normal style, you'll get an error
message when trying. Other styles, such as Body Text, will give no
error message but restore the settings of the style to factory
defaults (which is very annoying).

Signature

Stefan Blom

> I have created a series of new styles by clicking on Formatting -> Styles &
> Formatting, then clicking "New Styles" in the window that appears, and
[quoted text clipped - 13 lines]
>
> Gary T.

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Charles Kenyon - 16 Feb 2005 15:17 GMT

I would recommend using a custom document template when you want your styles
rather than incorporating them in normal.dot. This may be overkill but I
prefer to be able to scrap normal.dot and keep my customizations elsewhere.

Signature

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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> When you create a style, it is only available to the file it was
> created in. You can use the "Add to template" check box in the Modify
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>>
>> Gary T.

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Gary T - 17 Feb 2005 11:05 GMT

Thanks for the responses. However, I don't really understand what is meant
by different templates and I don't know how to bring these up - i.e. if I
open Blank Document, is this referred to as "blankdoc.template" or something?

And how do I check which template is assigned to a document?

Many thanks again,

Gary T.

> I would recommend using a custom document template when you want your styles
> rather than incorporating them in normal.dot. This may be overkill but I
[quoted text clipped - 38 lines]
> >>
> >> Gary T.

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Stefan Blom - 17 Feb 2005 15:08 GMT

If you didn't explicitly pick a template when you created your
document, the attached template is normal.dot (which is the blank
document template). Adding a style to this template will make it
available to all new blank documents, created from the "New Blank
Document" toolbar button.

Of course, if you didn't originally create the document, it is
difficult to tell how it was created. But you can look in the
Templates and Add-Ins dialog box to figure out which template is
attached to the current document: On the Tools menu, click Templates
and Add-Ins.

Note that each Word document is based on a template. The purpose of a
template is to provide a starting point for new
documents. A template always stores formatting (such as styles,
margins, text columns and so on). It could also include toolbars, text
and macros.

For more about templates, see:
http://word.mvps.org/faqs/customization/CreateATemplatePart1.htm.

For more about the normal template, see:

http://word.mvps.org/faqs/customization/CustomizeNormalTemplate.htm.

Signature

Stefan Blom

> Thanks for the responses. However, I don't really understand what is meant
> by different templates and I don't know how to bring these up - i.e. if I
[quoted text clipped - 48 lines]
> > >>
> > >> Gary T.

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Suzanne S. Barnhill - 17 Feb 2005 17:05 GMT

To add to what Stefan has said:

For more about templates, see:
http://word.mvps.org/FAQs/Customization/WhatTemplatesStore.htm

For more about the normal template, see:
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=151

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
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> If you didn't explicitly pick a template when you created your
> document, the attached template is normal.dot (which is the blank
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> > > >>
> > > >> Gary T.

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Charles Kenyon - 17 Feb 2005 21:03 GMT

Supplementing what Suzanne and Stefan have given you, for more on the
different kinds of templates, tabs on the file new dialog, and locations of
templates folders see http://addbalance.com/usersguide/templates.htm.

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> Thanks for the responses. However, I don't really understand what is
> meant
[quoted text clipped - 52 lines]
>> >>
>> >> Gary T.

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