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MS Office Forum / Word / Printing and Fonts / October 2005

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Odd Special Character Display

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PJB - 21 Sep 2005 23:21 GMT
I am confused how MS Word 2003 manages special characters. On my system (XP
Pro)a document that contains smart quotes and en and em dashes looks OK. On
my client's system they appear -- and print -- as Greek characters or
others. I have loaded my client's printer drivers and the documents still
look OK on my system. Sometimes, when I create PDF files, the same
characters are substituted for the special characters.

Admittedly, I tend to create my documents in WordPerfect 12 and then import
the document into MS Word for final formatting -- page breaks, headers,
footers, page numbers, and table of contents, etc. WordPerfect can reproduce
these special characters a number of ways -- either as smart quotes as I
type -- like MS Word -- or inserted as a typographic symbols or as an ASCII
code using the current font in use. I tend for the first two options.

MS Word allows for short cut key combinations (For example, the em dash is a
special character: Alt+Ctrl+Num -  or the shortcut key Alt+0151 (the same
code under WP12)). Alternatively, it can be inserted using the symbol font.

Given the similarities, why do special characters display differently on
different computers? WP12's default code page is 1252 Windows US Standard. I
expect it is the same for Word 2003.

I work better in WP12 and use MS Word only for certain clients. I find the
latter a bit quirky. I consider myself an advanced user of both programs.

Thoughts and opinions?
Suzanne S. Barnhill - 22 Sep 2005 00:38 GMT
If you are using WP to create your documents, it is using the WP Typographic
Symbols font for the quotes and dashes. You have this font on your computer;
your recipients don't. I would see if there is some option in WP to use the
characters built into the font instead of the symbols from this specific
font.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> I am confused how MS Word 2003 manages special characters. On my system (XP
> Pro)a document that contains smart quotes and en and em dashes looks OK. On
[quoted text clipped - 22 lines]
>
> Thoughts and opinions?
Matti Ponkamo - 22 Sep 2005 07:12 GMT
Word 2000 (and CorelDraw 11) causes similar problems
when creating and then printing pdf files.
The mystery is that the greek characters only seem to
appear when printing the first time.  Other printouts
are O.K.
The printers I use are of different type, HP (one laser
and two different models of inkjets), Nashuatec (laser)
and OKI (laser). I don't think the printer drivers do
this.

Any ideas why this happens?

Matti P.

"PJB" <pjb2@canadaSTOPSPAM.com> kirjoitti
viestissä:YZednW1dWp1qQazeRVn-iQ@rogers.com...
>I am confused how MS Word 2003 manages special characters. On my system (XP
>Pro)a document that contains smart quotes and en and em dashes looks OK. On
[quoted text clipped - 24 lines]
>
> Thoughts and opinions?
Klaus Linke - 29 Sep 2005 18:55 GMT
Hi Matti,

As Suzanne indicated, the Symbol font (with its Greek characters) is used
instead of the WP Typographic Symbols font.
If it's just a printing/PDF problem in your case (that is, the symbols show
fine on screen), you could check the printer settings and make sure that the
Word fonts are used (say, "Print TrueType as graphics" or similar settings,
or font embedding options for PDF).

Regards,
Klaus

> Word 2000 (and CorelDraw 11) causes similar problems
> when creating and then printing pdf files.
[quoted text clipped - 41 lines]
>>
>> Thoughts and opinions?
Matti Ponkamo - 30 Sep 2005 09:34 GMT
Thanks Klaus,

I'll have a look at the settings. (Changing the font embedding
options have no effect.)

Matti P.

> Hi Matti,
>
[quoted text clipped - 21 lines]
>>
>> Matti P.
PJB - 07 Oct 2005 04:34 GMT
After some thought and experimentation, I tried deleting any
WordPerfect-specific fonts -- any font with a WP prefix.

The result duplicated the troubles I was having with my documents displaying
the wrong characters on my client's computers. The root cause of the problem
is WP fonts. The program works fine without them. The symbol codes for en,
em, and smart quotes, etc. are still the same but they now display and print
properly if I do not use the default WP character sets.

> Thanks Klaus,
>
[quoted text clipped - 28 lines]
>>>
>>> Matti P.
Suzanne S. Barnhill - 07 Oct 2005 05:21 GMT
Thanks for the feedback.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> After some thought and experimentation, I tried deleting any
> WordPerfect-specific fonts -- any font with a WP prefix.
[quoted text clipped - 37 lines]
> >>>
> >>> Matti P.
 
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