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MS Office Forum / Word / Tables / August 2004word alignment in tables
Hi there: I have a table of names and phone numbers that I want to improve the alignment on. I want some of the names aligned left, and some of the phone numbers aligned to the right. It would also be great to have leading ... between the 2. I have not been able to find out how to do this yet. Any tips? I don't think it makes any difference, but the names and phone numbers are all different lengths. Also, how do I keep someone's phone numbers from being split between columns? For example, the name and phone number will be on one line, and the fax number on the next line. How do I stop the fax number from being pushed to the top of the next column, leaving the name and phone number at the bottom of the previous column? Thanks in advance! John Hi =?Utf-8?B?Sm9obm55Sm9tcA==?=, I'm not clear on how the second part is occurring, with things being pushed to the "next column". But to left-align/right-align pairs you'd want a single column, not two. Select the column and insert a right-aligned tabstop at the right edge (Format/Tabs), with a dot-leader. When you enter the information, press Ctrl+Tab to insert the tab character into the table cell. > I have a table of names and phone numbers that I want to improve the > alignment on. [quoted text clipped - 8 lines] > to the top of the next column, leaving the name and phone number at the > bottom of the previous column? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Hi Cindy... I forgot to mention that the columns are "newspaper columns", hence the bottom line of one being pushed to the top of the next when I add a line. Thanks John > Hi =?Utf-8?B?Sm9obm55Sm9tcA==?=, > [quoted text clipped - 28 lines] > This reply is posted in the Newsgroup; please post any follow question or reply > in the newsgroup and not by e-mail :-) Hi =?Utf-8?B?Sm9obm55Sm9tcA==?=, > I forgot to mention that the columns are "newspaper columns", hence the > bottom line of one being pushed to the top of the next when I add a line. Ah, that makes sense, then: > how do I keep someone's phone numbers from being split between > columns? Select all the paragraphs *except the last* that make up a single entry. Format/Paragraph/Line and Page Breaks and activate "Keep with next". (The last paragraph should NOT have this, in order to allow the first paragraph of the next entry to break to the next column) Also, you don't want to use empty paragraphs between entries. Instead, set the "Space after" or "Space before" for the first paragraph of each entry. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) A better approach is to make each address block a single paragraph (with line breaks at the ends of the lines instead of paragraph breaks, then format the style as "Keep lines together." Note that this will fail (annoyingly) if columns are balanced by a Continuous section break and a single address block falls on a page. I have a directory set up this way, and whenever the last address is the only one on the last page, I have to add an empty paragraph to balance the columns and prevent that address block from splitting.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi =?Utf-8?B?Sm9obm55Sm9tcA==?=, > [quoted text clipped - 26 lines] > This reply is posted in the Newsgroup; please post any follow > question or reply in the newsgroup and not by e-mail :-) Hi Suzanne, There's also an issue with this approach if you want to use different paragraph styles... > A better approach is to make each address block a single paragraph (with > line breaks at the ends of the lines instead of paragraph breaks, then [quoted text clipped - 4 lines] > add an empty paragraph to balance the columns and prevent that address block > from splitting. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Different paragraph styles for what? The lines of the address block? Could you accomplish the same thing with character styles? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi Suzanne, > [quoted text clipped - 17 lines] > This reply is posted in the Newsgroup; please post any follow question or > reply in the newsgroup and not by e-mail :-) |
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