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MS Office Forum / Word / Tables / February 2006How do I link graphics and tables?
I need to insert many charts and graphics into my dissertation, which is also overloaded with footnotes. In order to avoid overloading the doc, Suzanne S. Barnhill once advised me to: 3. Link graphics as much as possible and don't display them except when absolutely necessary. On the View tab of Tools | Options, check the box for "Picture placeholders" and clear the box for "Drawings." This will suppress the display of all graphics. Can I do the same with charts and tables? Charts *are* graphics (that is, if you're talking about the charts created using Microsoft Graph) and will be governed by the View Options settings. Tables do add complexity to the document, but they usually don't cause a problem unless they get very long. Especially to be avoided are long single-row tables.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I need to insert many charts and graphics into my dissertation, which is also > overloaded with footnotes. In order to avoid overloading the doc, [quoted text clipped - 6 lines] > > Can I do the same with charts and tables? Ok, but my question is, how do I link them, as you advised. > Charts *are* graphics (that is, if you're talking about the charts created > using Microsoft Graph) and will be governed by the View Options settings. [quoted text clipped - 15 lines] > > > > Can I do the same with charts and tables? There's no way to link tables. And I don't think you can link charts, either, unless they're created in Excel. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Ok, but my question is, how do I link them, as you advised. > [quoted text clipped - 17 lines] > > > > > > Can I do the same with charts and tables? OK, then how do I link the graphics? The charts were created in Excel, then imported into a separate Word document. Can I link them from either source? Robert > There's no way to link tables. And I don't think you can link charts, > either, unless they're created in Excel. [quoted text clipped - 28 lines] > > > > > > > > Can I do the same with charts and tables? I'm not really sure about this. You can paste them from Excel using Paste Link, but I'm not sure whether that's a pure link or a link+embed technique. If you bookmark them in the other Word document, you can certainly use an IncludeText field to link to them there. In fact, you should be able to link to them in Excel using IncludeText (in this case, a named range functions as a bookmark). SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > OK, then how do I link the graphics? > The charts were created in Excel, then imported into a separate Word [quoted text clipped - 33 lines] > > > > > > > > > > Can I do the same with charts and tables? And how do I link the graphics? > I'm not really sure about this. You can paste them from Excel using Paste > Link, but I'm not sure whether that's a pure link or a link+embed technique. [quoted text clipped - 46 lines] > > > > > > > > > > > > Can I do the same with charts and tables? When you insert them, in the Insert | Picture | From File dialog, click the arrow beside Insert and choose Link to File. For drawings created within Word there is no linking method except again, possibly, the IncludeText field. But it's possible to get too carried away with linking. Keep in mind that linking makes the file less portable. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > And how do I link the graphics? > [quoted text clipped - 48 lines] > > > > > > > > > > > > > > Can I do the same with charts and tables? |
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