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MS Office Forum / Word / Tables / July 2006

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TOC for Tables.  Page numbers are correct, Table numbers are not.

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Kristi - 31 Jul 2006 16:35 GMT
Hi all,

I'm an "intermediate"  Word user and I have a problem that is driving me
buggy.  

I'm working with a large document where I insert sections that include
headers and tables.  I'm doing this by copying and pasting whole sections
from a template that I have, then updating from another document.

My problem is the TOC for the tables.  When I update the TOC for the Tables,
the page numbers are correct, but the Table numbers don't update.  Here's an
example:

Table 1. Data Model Table Description    7
Table 2.  Add Age Range Description    8
Table 3. Add Age Ranges Page Data Model    9
Table 30.   Description    10
Table 31. Data Model    11
Table 4.  Add Age Range List Description    11
Table 5. Add Age Range List  Page Data Model    13

I cut and pasted the section that holds tables 30 and 31.  But they don't
renumber when I update.  Strange thing is, if a co-worker does the update for
me, the Table numbers are fine.  

I'm not having any problems with any other portions of the TOC.

Help?

Kristi
Suzanne S. Barnhill - 31 Jul 2006 17:59 GMT
If the table captions were inserted using Insert | Reference | Caption, they
use SEQ fields, which don't update automatically. Just updating the TOC
wouldn't update those fields; you'd have to select the whole document and F9
to update the table captions before updating the TOC.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> Hi all,
>
[quoted text clipped - 26 lines]
>
> Kristi
Kristi - 31 Jul 2006 18:23 GMT
Woot!  That worked.  Thank you.

> If the table captions were inserted using Insert | Reference | Caption, they
> use SEQ fields, which don't update automatically. Just updating the TOC
[quoted text clipped - 34 lines]
> >
> > Kristi
Kristi - 31 Jul 2006 20:05 GMT
By the way, we're working with some really large documents.  How can I set up
the Table in the TOC and in the document so they will update automatically?

Kristi

> If the table captions were inserted using Insert | Reference | Caption, they
> use SEQ fields, which don't update automatically. Just updating the TOC
[quoted text clipped - 34 lines]
> >
> > Kristi
Suzanne S. Barnhill - 31 Jul 2006 22:22 GMT
There is a macro to update fields at
http://gregmaxey.mvps.org/Field_Macros.htm

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> By the way, we're working with some really large documents.  How can I set up
> the Table in the TOC and in the document so they will update automatically?
[quoted text clipped - 39 lines]
> > >
> > > Kristi
 
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