Track changes customize

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Allan Bach - 31 Oct 2005 05:01 GMT

Is it possible to apply Track Changes to a document, allow another user to
edit so the author can see the changes, the reviewer name, date, and time,
and accept or reject, then send the same document to a third user, only
allowing the third user to see the changes but not the reviewer names who
previously edited the document?

I have a legal client that would like this feature, but I have not been able
to come up with a solution to hide previous reviewers information.

Thanks for any ideas

Allan Bach

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Jay Freedman - 31 Oct 2005 05:51 GMT

>Is it possible to apply Track Changes to a document, allow another user to
>edit so the author can see the changes, the reviewer name, date, and time,
[quoted text clipped - 8 lines]
>
>Allan Bach

Hi Allan,

Sorry, the answer is no. If the tracked changes are accepted or
rejected, the information about where the changes used to be has been
lost. The next reviewer would see only a clean, trackless document.
Conversely, if the changes aren't accepted/rejected, there is no way
to prevent anyone from seeing the names of previous reviewers.

The closest you're going to get is to take the first reviewer's copy,
accept/reject changes, and then manually highlight the changed parts
or put change bars in the margin with the line drawing tool.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

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macropod - 31 Oct 2005 11:01 GMT

About the only way you could do this with 'track changes' would be to use a
system on which the user information hasn't been entered and replicate the
changes in a copy of the original document.

Cheers

> Is it possible to apply Track Changes to a document, allow another user to
> edit so the author can see the changes, the reviewer name, date, and time,
[quoted text clipped - 8 lines]
>
> Allan Bach

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Doug Robbins - Word MVP - 31 Oct 2005 12:38 GMT

If you run the following macro, it will convert the deletions to normal text
that is struck through and underline the insertions. You may want to use
some other indicator for insertions however as there could be other
underlined text in the document.

Dim arev As Revision
ActiveDocument.TrackRevisions = False
For Each arev In ActiveDocument.Revisions
If arev.Type = wdRevisionDelete Then
arev.Range.Font.StrikeThrough = True
arev.Range.Paragraphs(1).Borders(wdBorderRight).LineStyle =
wdLineStyleSingle
arev.Reject
ElseIf arev.Type = wdRevisionInsert Then
arev.Range.Underline = wdUnderlineSingle
arev.Range.Paragraphs(1).Borders(wdBorderRight).LineStyle =
wdLineStyleSingle
arev.Accept
End If
Next arev
ActiveDocument.TrackRevisions = True

Signature

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> Is it possible to apply Track Changes to a document, allow another user to
> edit so the author can see the changes, the reviewer name, date, and time,
[quoted text clipped - 9 lines]
>
> Allan Bach

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Allan Bach - 31 Oct 2005 14:41 GMT

Thanks to all the replies. Doug, I'll try the macro.

Allan

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Allie Nash - 09 Jan 2006 19:57 GMT

Another option is to save two versions of the document.
Version 1: all changes rejected (original document)
Version 2: all changes accepted (new document)

Using Tools | Compare and Merge Documents, merge the new document to the
original document. All edits will be combined into one set of reviewer's
comments, no matter how many people edited the document previously.

Sincerely,
michelnash

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Alesia Sipes - 15 Feb 2006 15:20 GMT

Another optoin is to remove the personal information and save it. The
changes are still marked (inserts and deletes) but the reviewers do not know
who did them.

Tools/Options/Security/Check the Remove Perosnal Information from File
Property and save.

All track changes will still be there and the editor will be called "Author".

> Another option is to save two versions of the document.
> Version 1: all changes rejected (original document)
[quoted text clipped - 19 lines]
> >
> > Allan Bach

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