When I open other peoples docuemnts it changes my TOC formatting

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MiMi - 23 Jan 2006 14:50 GMT

Is there a way to make my TOC formatting default so that when I open someone
else's document it won't make my computer have several different styles for
the same style?

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MiMi Lynn

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Stefan Blom - 24 Jan 2006 14:24 GMT

Are you saying that the TOC entries have inconsistent formatting? If
so, the reason is probably that the creator of the document applied
font formatting (such as bold, italic, font size, font name) directly
to the heading text instead of relying on properly formatted heading
styles. You can clear direct font formatting from headings by
selecting them and pressing Ctrl+SpaceBar, and then update the TOC.

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Stefan Blom
Microsoft Word MVP

> Is there a way to make my TOC formatting default so that when I open someone
> else's document it won't make my computer have several different styles for
> the same style?

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MiMi - 24 Jan 2006 15:04 GMT

Does that delete the formatting that was on the document from my computer. I
have had the experience that the previous formatting stayed on my computer.
The name (Heading 1) might be the same but have different settings (bold,
font size, etc.)?

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MiMi Lynn

> Are you saying that the TOC entries have inconsistent formatting? If
> so, the reason is probably that the creator of the document applied
[quoted text clipped - 8 lines]
> styles for
> > the same style?

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Stefan Blom - 26 Jan 2006 11:30 GMT

You are correct: any font formatting not in style will be removed for
selected paragraphs (in the current document) as you press
Ctrl+SpaceBar. But you can add the desired formatting to the heading
styles. See http://www.shaunakelly.com/word/styles/ModifyAStyle.html.
If you want to easily re-use formatting, create a template which has
the style settings you want.

For more, see:

Tips for understanding Microsoft Word styles
http://www.shaunakelly.com/word/styles/TipsOnStyles.html

Creating a Template – The Basics (Part I)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

Creating a Template (Part II)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

What is the relationship between a Microsoft Word document and its
template?
http://www.shaunakelly.com/word/templaterelations/index.html

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Stefan Blom
Microsoft Word MVP

> Does that delete the formatting that was on the document from my computer. I
> have had the experience that the previous formatting stayed on my computer.
[quoted text clipped - 13 lines]
> > styles for
> > > the same style?

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