Word 2003 & Conditional Page Numbering in Template...

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Birmangirl - 17 Aug 2006 10:14 GMT

I have created a single-page letter template that currently has a footer,
displaying the file/pathname.
I'd also like to incorporate conditional page numbering in the footer
(probably within a table) so that if the letter is two pages or more in
length, then the second and subsequent pages display the "real" Page X of Y.
I know I'll need to use fields etc, but just can't seem to work out the
correct formula.
Any help gratefully received.
TIA
Amanda

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Stefan Blom - 17 Aug 2006 10:32 GMT

Try the following field:

{ IF { PAGE } < 2 "{ PAGE }" "Page { PAGE } of { NUMPAGES }" }

Note: To insert each pair of field delimiters, {}, press Ctrl+F9. Type
the field code as shown. Press F9 to update the field and display the
result.

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Stefan Blom
Microsoft Word MVP

> I have created a single-page letter template that currently has a footer,
> displaying the file/pathname.
[quoted text clipped - 6 lines]
> TIA
> Amanda

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Jonathan West - 17 Aug 2006 10:50 GMT

>I have created a single-page letter template that currently has a footer,
> displaying the file/pathname.
[quoted text clipped - 4 lines]
> I know I'll need to use fields etc, but just can't seem to work out the
> correct formula.

You don't actually *know* anything of the kind...

Go to File, Page Setup. Click the Layout tab on the dialog, and check the
"Different first page" box.

Now your document has a separate header and footer just for the first page.
Insert a manual page break, and then insert your page numbers into the
footer of the second page.

Then delete the manual page break. The page numbers will now only appear if
the document grows to more than one page.

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Regards
Jonathan West - Word MVP
www.intelligentdocuments.co.uk
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Birmangirl - 17 Aug 2006 12:20 GMT

Thanks for providing a solution that worked nicely.

My abject apologies for appearing to *know* more than I obviously do - I'll
be more careful with my wording in future...

Amanda

> >I have created a single-page letter template that currently has a footer,
> > displaying the file/pathname.
[quoted text clipped - 16 lines]
> Then delete the manual page break. The page numbers will now only appear if
> the document grows to more than one page.

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