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MS Office Forum / Word / Programming / August 2006Updating Table of Contents
Hi. I'm trying to update a Table of Contents (TOC) from a macro. Nothing I try works. When I do it manually, I get a prompt that asks me if I want to replace the TOC. None of the methods seem to take a parameter for replacing the TOC, which is what I need to do. Recording the manual operations basically gives the same code that I am using, but it doesn't work at run time. Here's what I have now: For Each aTOC In ActiveDocument.TablesOfContents aTOC.Update aTOC.UpdatePageNumbers Next aTOC What is the trick to regenerating a TOC that works every time? Thanks, Gaston Gaston was telling us: Gaston nous racontait que : > Hi. I'm trying to update a Table of Contents (TOC) from a macro. > Nothing I try works. When I do it manually, I get a prompt that asks > me if I want to replace the TOC. None of the methods seem to take a You get this prompt not when you update a TOC, but when you add one to a document that already has one. > parameter for replacing the TOC, which is what I need to do. > Recording the manual operations basically gives the same code that I [quoted text clipped - 6 lines] > > What is the trick to regenerating a TOC that works every time? So, in this case, delete the existing TOC and then add a new one by code. Is this what you actually want? Why don't you want to simply update it?  SignatureSalut! _______________________________________ Jean-Guy Marcil - Word MVP jmarcilREMOVE@CAPSsympatico.caTHISTOO Word MVP site: http://www.word.mvps.org I _am_ trying to refresh it. When I do it manually, it sometimes needs to update the entries, not just the page numbers. This is when you need to ask for it to replace the existing TOC (with a totally regenerated one). I am not creating the TOC Entries via a macro. I simply edit the document, perhaps add a new section using the HeaderN styles, and regenerate the TOC. If I do it manually, it works. If I do it from a macro, it doesn't work. > Gaston was telling us: > Gaston nous racontait que : [quoted text clipped - 22 lines] > > Why don't you want to simply update it? Gaston was telling us: Gaston nous racontait que : > I _am_ trying to refresh it. When I do it manually, it sometimes > needs to update the entries, not just the page numbers. This is when [quoted text clipped - 3 lines] > styles, and regenerate the TOC. If I do it manually, it works. If I > do it from a macro, it doesn't work. Sorry, but I do not understand. Let's say I have a TOC, I place the insertion point anywhere inside the TOC, I hit F9 (to update it), A message pops up asking me if I want to update only the page numbers or the entire table, Whatever I select, I never get a second message asking me if I want to replace the existing TOC. The only time I get the message asking me if I want to replace the TOC is when I do Insert > Reference > Index and Tables... > Table of Contents tab > OK *and* I already have a TOC in the document. So, if you are updating the TOC manually (by right -clicking on it and selecting "Update field" or doing F9) and you get the message asking you if you want to replace the current TOC, then you have to tell us the exact steps you are taking and commands you are using to create and update the TOC. If you want to update the TOC (and not just the page numbers) then this code should work: Dim aToc As TableOfContents For Each aToc In ActiveDocument.TablesOfContents aToc.Update 'Updates entire TOC Next aToc or (If you have only one TOC in the document) ActiveDocument.TablesOfContents(1).Update In your first post, you wrote (with new comments of mine betwen the [] ): "Hi. I'm trying to update a Table of Contents (TOC) from a macro. Nothing I try works. When I do it manually, I get a prompt that asks me if I want to replace the TOC. [You should not get this message if you are simply updating the TOC manually, if you are, something is wrong with your TOC or your document] None of the methods seem to take a parameter for replacing the TOC, which is what I need to do. [Not according to your second post where you stated - above - that all you want to do is update the TOC - refresh means update, right?] Recording the manual operations basically gives the same code that I am using, but it doesn't work at run time. [What do you mean by "It doesn't work" It does not update? It does but the content is wrong? It doesn't update and you get some kind of error message? ...] Here's what I have now:" Hoping we can sort it out... :-) SignatureSalut! _______________________________________ Jean-Guy Marcil - Word MVP jmarcilREMOVE@CAPSsympatico.caTHISTOO Word MVP site: http://www.word.mvps.org Hi Jean-Guy. I have confused you with my wording. Sorry about that. What I have meant by the "replace the TOC prompt" is really the "update the entire table" choice on the prompt you get when doing it manually. You will notice than in my code I am using the two methods that seem to correspond to the choices that you get in that prompt dialogue panel. Yet, my table of contents is sometimes not updated. Either the methods are buggy or there is some other way to do this that I'm not aware of. Hence my question. Merci. > Gaston was telling us: > Gaston nous racontait que : [quoted text clipped - 60 lines] > > Hoping we can sort it out... :-) Gaston was telling us: Gaston nous racontait que : > Hi Jean-Guy. > [quoted text clipped - 7 lines] > the methods are buggy or there is some other way to do this that I'm > not aware of. Hence my question. If you use the code I posted in my last reply (Which will update the entire table, not just the page numbers) and it does not work, then you can try calling it twice in a row (TOC updating always causes a full document repagination, sometimes, usually in VBA code, depending on document content, the TOC is not updated correctly because of this, so it needs to be done twice. But this is very rare). Even after this, if the updating fails, it means you are not applying the styles correctly in the document or the TOC is relying on styles you are not actually using in the document. If you are still having trouble, select the TOC, do SHIFT-F9 and post the field code you see instead of the TOC value (Yes, the TOC is just one single big field). Then we can explain what the TOC does and this might explain the discrepancies you have observed between actual results and expected outcome. SignatureSalut! _______________________________________ Jean-Guy Marcil - Word MVP jmarcilREMOVE@CAPSsympatico.caTHISTOO Word MVP site: http://www.word.mvps.org |
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