Hi Helmut,

Thanks for your reply.

I'll go away and play.

I was going to set up a named style (in styles and formatting) with the same
formatting as the rest of the address so that I could use the document as
normal. then the idea was to have maybe a macro that would pick out the names
and orgs that the letter had been sent to - i.e. after letters have been
printed start macro and get a table that can be saved for other users to
havea a quick ref. The datasource (table in word) has a complete list but
many letters just go out to a selection of the addresses so it would neat to
have a record of where the letters went.

Cheers