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MS Office Forum / Word / Programming / March 2008autotext entry into it's own document
Group, The autotext entries in our 'normal.dot' has grown very large. I would like to write a macro that could read the list of autotext entries and save the autotext into it's own document. Is this even possible, if so, any pointers how to begin with this? Thanks Diane Get the AutoTextDumper and AutoTextLoader templates from http://jay-freedman.info. The AutoTextDumper gets the AutoText entries from any template (Normal.dot by default) and writes them into a table in an ordinary document. You can use the document purely as a backup, or you can edit the items in the table and add or delete entries. The AutoTextLoader reads the items from the table in the document, and saves them as AutoText entries in any template. If you specify a template name that doesn't exist yet, it will (after asking permission) create the template. After you've transferred all the entries to another template in this way, you could remove some or all of them from Normal.dot. Place the template containing the entries into Word's Startup folder (as set in the Tools > Options > File Locations dialog), and all the entries will be available in all documents, just as they were when they existed in Normal.dot.  SignatureRegards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Group, > The autotext entries in our 'normal.dot' has grown very large. I [quoted text clipped - 3 lines] > Thanks > Diane Jay, Thank you for the post, I've downloaded both and all seems to work. I will need to modify the Auto TextDumper, instead of writing to a table, I need each autotext in it's own individual document, 500 autotext entries, needs to be 500 documents. I'll play with the code provided in the auto textdumper, if you have additional samples of what I'm trying to accomplish that would also be great. Thanks again. Diane > Get the AutoTextDumper and AutoTextLoader templates from > http://jay-freedman.info. [quoted text clipped - 22 lines] > > Thanks > > Diane Hi Diane. I am just very curious. Why do you "need" individual documents for each AutoText? I am not disputing that you may in fact require this, but it seems a very inefficient use of Word. I am trying to think of some technical or business case for such an arrangement. >Jay, >Thank you for the post, I've downloaded both and all seems to work. I will [quoted text clipped - 11 lines] >> > Thanks >> > Diane fumei, I just found your post and you have me interested, you may have other suggestions not thought of.... (hope you are still listening...) I have 20 secretaries, each secretary having the same 500 + autotext entries in their own individual "normal" template. A VB program has been created that will search a central directory for the now 500 + documents and will create a document to the customer. So what was an autotext entry of "art1", is now a document "art1", located in a central directory on the server. The individual will key "art1", invisible to them the program searches a directory for "art1", not the autotext entry "art1", and the document now is created. That's a quick overview of what I am trying to accomplish. Always interested in other ideas! Diane > Hi Diane. I am just very curious. Why do you "need" individual documents > for each AutoText? I am not disputing that you may in fact require this, but [quoted text clipped - 16 lines] > >> > Thanks > >> > Diane That seems very inefficient to me. An autotext is an autotext, whether it is in normal.dot, or another template. Yes, unlike normal.dot, you must ensure the other template is available, but that is not an issue really. You can ensure this by either loading it automatically, as a global template, by having it in Startup. Or you can have it anywhere you like on your network, and load it up when you like. In other words, you can put all those autotext into ONE template, and use them just like you normally would use an autotext. Exactly the same way. Having individual files and having a VB program to search for and get the contents of separate documents seems crazy to me. >fumei, >I just found your post and you have me interested, you may have other [quoted text clipped - 16 lines] >> >> > Thanks >> >> > Diane fumei, I'm not interested in doing anything crazy, I'm listening to what you are saying, but I have a couple of questions: autotext - is there a limit to the number of entries that you add to a template. I understand that as you add autotext entries, the larger the template size is, do you limit the size of any template? We have directories with about 2500 documents, these secretaries would love to have all documents in autotext - I'm hesitant to do this because of the size of the template. I should have explained, the VB program not only searches directories to create the document, it also replaces "docvariables" that is included with these documents with date from a DB2 database. The program searches for the docvariable "money" and reads from the datafile for the money amount. On average, each document contains 6 different document variables that the VB program will update and create/print the letters. You really have me thinking about the autotext template, if I keep with autotext entries, I will need to build in docvariables. I'm guessing that will not be an issue, docvariables inside autotext vs. docvariables inside a document. Thanks for your thoughts! Diane > That seems very inefficient to me. An autotext is an autotext, whether it is > in normal.dot, or another template. Yes, unlike normal.dot, you must ensure [quoted text clipped - 31 lines] > >> >> > Thanks > >> >> > Diane Is there a version of autotextdumper that works with word 2007. I cn get it to work with 2003 but not 2007 and I am not sure why. Peter Evans |
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