This routine loads a listbox with client details stored in a table in a
separate
document (which makes it easy to maintain with additions, deletions etc.),
that document being saved as Clients.Doc for the following code.

On the UserForm, have a list box (ListBox1) and a Command Button
(CommandButton1) and use the following code in the UserForm_Initialize() and
the CommandButton1_Click() routines

Private Sub UserForm_Initialize()
   Dim sourcedoc As Document, i As Integer, j As Integer, myitem As Range,
m As Long, n As Long
   ' Modify the path in the following line so that it matches where you
saved Clients.doc
   Application.ScreenUpdating = False
   ' Open the file containing the client details
   Set sourcedoc = Documents.Open(FileName:="e:\worddocs\Clients.doc")
   ' Get the number or clients = number of rows in the table of client
details less one
   i = sourcedoc.Tables(1).Rows.Count - 1
   ' Get the number of columns in the table of client details
   j = sourcedoc.Tables(1).Columns.Count
   ' Set the number of columns in the Listbox to match
   ' the number of columns in the table of client details
   ListBox1.ColumnCount = j
   ' Define an array to be loaded with the client data
   Dim MyArray() As Variant
   'Load client data into MyArray
   ReDim MyArray(i, j)
   For n = 0 To j - 1
       For m = 0 To i - 1
           Set myitem = sourcedoc.Tables(1).Cell(m + 2, n + 1).Range
           myitem.End = myitem.End - 1
           MyArray(m, n) = myitem.Text
       Next m
   Next n
  ' Load data into ListBox1
   ListBox1.List() = MyArray
   ' Close the file containing the client details
   sourcedoc.Close SaveChanges:=wdDoNotSaveChanges
End Sub

Private Sub CommandButton1_Click()
Dim i As Integer, Addressee As String
Addressee = ""
For i = 1 To ListBox1.ColumnCount
   ListBox1.BoundColumn = i
   Addressee = Addressee & ListBox1.Value & vbCr
Next i
ActiveDocument.Bookmarks("Addressee").Range.InsertAfter Addressee
UserForm2.Hide
End Sub

The Initialize statement will populate the listbox with the data from the
table and then when a client is selected in from the list and the command
button is clicked, the information for that client will be inserted into a
bookmark in the document.  You may want to vary the manner in which it is
inserted to suit our exact requirements, but hopefully this will get you
started.

To make it easy for you, the code has been written so that it will deal with
any number of clients and any number of details about each client.  It
assumes that the first row of the table containing the client details is a
header row.

You can use the same technique to populate a combobox if you would rather
use that than a listbox.

Hi JT

Dougs posted a neat version that uses a table in a Word document. But as an
option here's a version that uses a comma delimited text file:

Private Sub btnOK_Click()
   Dim ilngCol As Long
   Dim lngColumns As Long
   Dim strAddress As String

   With cboAddress
       
       ' The user must have selected something in the ComboBox
       If .ListIndex = -1 Then Exit Sub

       ' Build address string
       lngColumns = CLng(.Tag) - 1
       For ilngCol = 0 To lngColumns
           strAddress = strAddress & .List(.ListIndex, ilngCol)
           If ilngCol < lngColumns Then strAddress = strAddress & vbCr
       Next
   End With

   ' Do something with strAddress
   MsgBox strAddress
End Sub

Private Sub UserForm_Initialize()
   LoadAddressFile
End Sub

Public Sub LoadAddressFile()
   Const cFileToProcessList As String = "F:\My Templates\Addresses.txt"

   Dim hFile As Long
   Dim strInput As String

   ' Allocate next available file number
   hFile = FreeFile

   ' Read the file conataining the Path/File names of the
   ' Word documents you need to process
   Open cFileToProcessList For Input Access Read As hFile
   Do Until EOF(hFile)

       ' Read the path/name of the next Word document to process
       Line Input #hFile, strInput

       ' You've read in the path and file name of
       AddToListBox strInput
   Loop
   Close #hFile
End Sub

Private Sub AddToListBox(ByVal strInfo As String)
   Const cDelimiter As String = ","

   Dim lngCol As Long
   Dim strAddressBit As String

   ' Parse out the string, each token is separated by a comma
   With cboAddress
       Do Until LenB(strInfo) = 0
           strAddressBit = Snip(strInfo, cDelimiter)
           If lngCol = 0 Then
               .AddItem strAddressBit
           Else
               .List(.ListCount - 1, lngCol) = strAddressBit
           End If
           lngCol = lngCol + 1
       Loop

       ' Set the number of columns so that we can build the
       ' correct output string when the OK Button is selected
       .Tag = lngCol
   End With
End Sub

Private Function Snip(ByRef strIn As String, _
                     ByVal strDelimiter) As String
   Dim lngPos As Long
   
   lngPos = InStr(strIn, strDelimiter)
   If lngPos = 0 Then
       Snip = strIn
       strIn = vbNullString
   Else
       Snip = Left$(strIn, lngPos - 1)
       strIn = Mid$(strIn, lngPos + 1)
   End If
End Function

Like the Word table it's easy to maintain, but it's also very small. The
above example uses a ComboBox control called "cboAddress". The text file it
uses is called "F:\My Templates\Addresses.txt", just change this to
whatever you want.

The data looks something like this:

Branch A,Address line A,Suburb A,State A Postcode
Branch B,Address line B,Suburb B,State B Postcode
Branch C,Address line C,Suburb C,State C Postcode
Branch D,Address line D,Suburb D,State D Postcode
Branch E,Address line E,Suburb E,State E Postcode
Branch F,Address line F,Suburb F,State F Postcode

HTH + Cheers - Peter

"JT" <anonymous@discussions.microsoft.com> wrote in news:dbf601c3ef94
$16f52a30$a601280a@phx.gbl: