ok, i will give it a try...
I am tasked with creating a "master" document for complex consulting
services. A lot of the jargon will not change. What I "want" to do, is have
a box that show the description of the data required in that box that goes
away once someone types an entry. Also, I want to enter information like
Customer, Contact, etc. only once and have it populate where needed
throughout the document.
Is all of this possible? i have used word, seems like forever, but have
never delved into the "neat" function it suposidly has.....
glendeek was telling us:
glendeek nous racontait que :
> ok, i will give it a try...
> I am tasked with creating a "master" document for complex consulting
> services. A lot of the jargon will not change. What I "want" to do,
> is have a box that show the description of the data required in that
> box that goes away once someone types an entry. Also, I want to
For this, you may want to use this:
do CTRL-F9, this will insert field delimiters{},
between the {}, type:
{MACROBUTTON nomacro Type the client's name}
Repeat everywhere you want a text invite like that.
When done, do ALT-F9 to toggle back to regular text.
Select the first invite, type the text, do F11 and you will be taken to the
next one. etc.
> enter information like Customer, Contact, etc. only once and have it
> populate where needed throughout the document.
>
> Is all of this possible? i have used word, seems like forever, but
> have never delved into the "neat" function it suposidly has.....
Use {REF} fields where you want the repeated text.
E.g: On page one, you have some text;
Assign a bookmark to that text (Insert > Bookmarks, let's call it "Text1");
Everywhere else you want the text bookmarked by Text1 to appear do:
CTRL-F9;
A pair of { } will appear;
Type REF Text1 between the curly braces;
Create all the REF fields you want.
When you are done do ALT-F9 twice to switch from field code view to regular
view.
The problem is that if you bookmark the {MACROBUTTON} fields, when the user
types over the invite, the bookmark is gone. So the REF field will not work.
One way around that is to include a space after the {MACROBUTTON} field when
creating the bookmark, this way the bookmark stays when we type over the
{MACROBUTTON}field, but there is always a space.
Another approach is to use custom properties to hold the static info (File >
Properties > Custom tab) Then in the document you use a DOCPROPERTY field
(Insert > Fields) wherever you want the text to repeat. If you have only a
few, then it is easy to manage.

Signature
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
jmarcilREMOVE@CAPSsympatico.caTHISTOO
Word MVP site: http://www.word.mvps.org
glendeek - 10 Mar 2005 20:45 GMT
now why didn't "help" say it that simply... :-) thank you... that is exactly
what I needed.....