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MS Office Forum / Word / Programming / July 2005Can a dropdown control a text entries visibility?
I am considering creating a project checklist to use in my office, but I am not even sure if it is possible. I would like to make a checklist which covers all possible combinations of projects so that I can stop forgetting important items. This sounds simple and I have a first draft created from simple checkboxes thru 'forms', however this list has grown to an overwelming size and it now almost defeats its own purpose due to its daunting nature. What I was hoping to do is to create some dropdown boxes at the beginning of the form (page 1) which filters the number of entities in the list. This would end the confusion of having to skip over entries which do not apply to a particular project but may be important to another one. Does anyone know if this is a possibility in MS Word? TIA! Jeffrey K. Ries G'Day Spongebob, I'm not surprised that your list is now 'daunting'. Without meaning to be offensive, MS Word is about as useful a project manager as MS Project is a word processor.  SignatureRegards, Pat Garard Melbourne, Australia _______________________ >I am considering creating a project checklist to use in my office, but I am > not even sure if it is possible. [quoted text clipped - 14 lines] > TIA! > Jeffrey K. Ries Pat, Thank you for your response. My use of the word 'project' seems to have been misleading. I am aware of the usefulness which MS Project may offer in certain instances, however it is not what I need for this indeavor. All I need is a list of text entries in which items can be checked off if they are present or completed, nothing more. To my knowledge, MS Project is a program for scheduling and coordinating portions of a major work project. Even if MS Project contains some sort of checklist functionality the program would be overkill for my purpose and something I could not justify buying for such a small use. In addition, if this checklist proves to be useful I may eventually share it with a select few of my coleagues. Some of them are not very computer literate and may end up printing the form out and checking it off manually. I don't see this being very practical in MS Project, but would be ideal in MS Word. I know that MS Word is great for creating a checklist because I already have a basic version of one. I am simply trying to find out if I can take it a step further and filter some of the entries. Thanks, Jeffrey K. Ries > G'Day Spongebob, > [quoted text clipped - 20 lines] > > TIA! > > Jeffrey K. Ries G'Day Spongebob, Try Outlook Tasks they .. have a Start Date have a Due Date have a Priority have a Status have Notes can be marked as complete OR % complete can Recur can be Viewed in various ways can be Categorised and viewed by category can have Reminders : can be associated with e-mails can be associated with Contacts can be associated with Appointments : SignatureRegards, Pat Garard Melbourne, Australia _______________________ > Pat, > [quoted text clipped - 47 lines] >> > TIA! >> > Jeffrey K. Ries You don't like MS Word do you? > G'Day Spongebob, > [quoted text clipped - 65 lines] > >> > TIA! > >> > Jeffrey K. Ries My absolute favourite Word processor! `[:-} SignatureRegards, Pat Garard Melbourne, Australia _______________________ > You don't like MS Word do you? > [quoted text clipped - 67 lines] >> >> > TIA! >> >> > Jeffrey K. Ries >I am considering creating a project checklist to use in my office, but I am >not even sure if it is possible. [quoted text clipped - 14 lines] >TIA! >Jeffrey K. Ries Hi Jeffrey, This is a serious case of reinventing the wheel. Take a look at the task list in Outlook, which is made for exactly this kind of checklist. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org My current checklist is roughly a couple hundred entries and at any time I keep about a dozen or so active projects. I would have to keep an average of a few thousand tasks at any time. This would also be a more difficult method to share with others. I am confident in my abilities on most Microsoft products, I have considered which one would be best for this job and I stand by my decision. I truly believe that MS Word is the way to go on this. Jeffrey K. Ries > >I am considering creating a project checklist to use in my office, but I am > >not even sure if it is possible. [quoted text clipped - 25 lines] > Jay Freedman > Microsoft Word MVP FAQ: http://word.mvps.org Hi Jeffrey, OK, if you insist... Does each checkbox correspond to a project? And does each task belong to one and only one project? What does a task entry look like -- is it a single paragraph, a row of a table, something else? Do you want to filter just the project names, or also the tasks associated with them? Maybe a better way to say this is, what does the document look like with everything displayed, and what do you want it to look like when one or a few checkboxes are checked? If you don't mind sharing, you can email the document to me; otherwise, post a small sample. One other point that may have a bearing: What version of Word are you working with, and what's the minimum version you expect to share it with? SignatureRegards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org > My current checklist is roughly a couple hundred entries and at any > time I keep about a dozen or so active projects. I would have to [quoted text clipped - 38 lines] >> Jay Freedman >> Microsoft Word MVP FAQ: http://word.mvps.org Thank you for your kind attention. The list is a document which a copy will be saved into each and every project folder. It is a generic list with no single project in mind. It is a simple "Brush your teeth, tie your shoes, lock the door behind you" type of reminder list of items which need to be done on every project we have. After doing hundreds of projects it becoms very easy to overlook the most obvious of items, this makes us look sloppy and unorganized. This list is in hope of correcting this image. For further explaination I am e-mailing you directly what I have done up to this point as well as the original file. I am currently using MS Word 2003 and it is expected that by the time I finish creating this document all users here will be using it as well. Thank you again your your input, Jeffrey K. Ries > Hi Jeffrey, > [quoted text clipped - 55 lines] > >> Jay Freedman > >> Microsoft Word MVP FAQ: http://word.mvps.org |
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