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MS Office Forum / Word / Programming / July 2005How to reference page numbers in another document
I don't even know if this is possible. Here's a shot. I have two seperate documents, a Leader Guide and a User Guide. As one would imagine, the Leader Guide has everything the User Guide has with the addition of notes, PPT screenshots and various other hints. Currently, the Leader Guide references page numbers in the User guide. How can I make these referenced page numbers in the Leader Guide so they can be automatically updated with any pagination change made to the User Guide? Can I use an RD code in the Leader Guide to reference a bookmark in the User Guide? Is there another reference code I can use? This is going to be a job for a macro won't it... *sigh* Thanks KT Hi KT, You don't need a macro. Bookmark the item (i.e., text/graphic) that you want to reference. In the Leader Guide, insert an INCLUDETEXT field that specifies the filename and bookmark that you inserted in the User Guide. BE SURE to use the ! switch. HTH, Dave >I don't even know if this is possible. Here's a shot. > [quoted text clipped - 17 lines] > Thanks > KT Hi KT, Sorry about that first post. In the User Guide, insert a Page field. Bookmark the page field. You can also apply hidden text formatting to it. In the Leader Guide, insert an IncludeText field that references the bookmark that you used for the Page field in the User Guide. I have two test documents: Test.doc Reference me.doc In Reference me.doc, I inserted a Page field and bookmarked (name="Test") it. In Test.doc I inserted the following field (note the exclamation point switch) { INCLUDETEXT "C:\\Test\\Reference me.doc" Test \! \* MERGEFORMAT } HTH, Dave >I don't even know if this is possible. Here's a shot. > [quoted text clipped - 17 lines] > Thanks > KT Sooooo close!!! All of your responses have gotten me far and away closer than I was, but I have one more question about the page numbers: Say the Introduction is on page 5. If I bookmark the page code in the footer it will show up as page 5 in the Leader Guide... However, if the User Guide changes and now the Introduction is on page 7, I would have to bookmark THAT page code instead... correct? What I need is if the Introduction changes pages, that change is reflected in the Leader Guide. What I tried was to insert a hidden cross reference to the Introduction heading showing the page number then tried the code below. User Guide: Introduction 5 (introduction is bookmarked as Intro and the 5 is a hidden cross reference and bookmarked Page) Leader Guide: See the {INCLUDETEXT "C:\\UserGuide.doc" Intro /!} on page {INCLUDETEXT "C:\\UserGuide.doc" Page /!} This, however, does not work... not sure why. Wish it did. It keeps showing as 1. Is it because you can't bookmark cross references? Thanks KT > Hi KT, > [quoted text clipped - 39 lines] > > Thanks > > KT Hi KT, Well, I wouldn't recommend putting the bookmarked PAGE field in the footer for the exact reason that you specify: the text or the graphic has to be able to move more freely. It might not be working because you have to update the fields. That is, if you are working on both document simultaneously, then the page number will not update automatically on its own. Here's what has to happen: Set up the fields properly (which I think you have). Update the fields in the User Guide in some way (e.g., Ctrl + A and F9); yes, that is updating it manually. Switch to the Leader Guide and update the IncludeText Field. Yes, it's cumbersome in some ways, but it's also probably the best Word can do. There are problems with this method, too. Anyone who edits the document can accidentally extend the bookmark to include text in the bookmark that they never intended to be included and then your cross references would be very, shall we say, "Unhappy". I was able to use this method, which I learned from using a Help Authoring Tool named Doc-To-Help. At first it was challenging, but I had full control over my documents without a problem of editorial control and after getting used to the method, I think it worked very well for the 3.5 years I was using the software. HTH, Dave > Sooooo close!!! All of your responses have gotten me far and away closer > than [quoted text clipped - 69 lines] >> > Thanks >> > KT Sadly, that didn't work. I even put the {PAGE} code in instead of the cross reference. (It was a big "duh" moment for me when I used that code instead... oh well) I fooled around a bit and have found that I can't bookmark any sort of field for my purposes. Only real text can be pulled into the Leader Guide... any fields, {page}, cross reference, etc., dosen't let me pull it in. I even updated, saved and closed all documents then opened the Leader Guide and updated again to no avail. Thank you so much, I'm within striking range... Thanks KT > Hi KT, > [quoted text clipped - 97 lines] > >> > Thanks > >> > KT Dave, Thanks so MUCH! After much hair pulling I've realized that I was using the wrong slash in the switch. It can't get more maddening than that!! Thank you, it all works like a charm now!! have fun KT > Hi KT, > [quoted text clipped - 39 lines] > > Thanks > > KT Excellent. I'm glad to hear it. Dave > Dave, > Thanks so MUCH! [quoted text clipped - 49 lines] >> > Thanks >> > KT |
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